Essential Functions (Principal Duties and Job Responsibilities):
Faculty Lifecycle Management
• Process academic appointments, renewals, and terminations for teaching and research faculty.
• Generate and track faculty appointment letters and maintain accurate records.
• Coordinate with institutional research offices to ensure data integrity for internal and external reporting.
Administrative & Operational Support
• Manage calendars, schedule meetings, and coordinate logistics for the Sr. Associate Dean
• Track and reconcile budgets, including external grants.
• Coordinate travel arrangements and expense reimbursements.
• Maintain electronic repositories and ensure confidentiality and compliance with retention policies.
Program & Event Coordination
• Organize faculty development programs, workshops, and special events.
• Support Tenure and Promotion Advisory Committee and Board of Trustees meetings.
• Create and manage digital assets
Communication & Liaison
• Draft professional and technical communications for internal and external audiences.
• Serve as the primary contact for faculty personnel actions and administrative inquiries.
• Collaborate with academic departments, research centers, and administrative units.
Data & Reporting
• Extract, analyze, and report data related to faculty appointments and program participation.
• Prepare operational and statistical reports and assist with presentations.
Knowledge, Skills and Abilities Required:
• Proficient in Adobe Acrobat Suite
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams).
• Budget and fiscal management experience
• Proficient with virtual meeting platforms (e.g., Zoom and Teams)
• Knowledge of grants preparation and management
• Events and program planning and implementation skills
• Ability to take initiative and work independently is required
• Excellent organizational and interpersonal skills
• Outstanding verbal and written communication skills
• Ability to exercise sound judgment and prioritize for the timely fulfillment of responsibilities
• Must have excellent analytical and problem-solving skills
• Flexible and adaptable
• Ability to maintain confidentiality
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
Knowledge, Skills, Abilities Preferred:
• Experience with digital asset creation and organization
• Knowledge of grants preparation and management
• Proficient in Learning Management Systems (i.e. Canvas and Blackboard)
• Experience in Academic Artificial Intelligence (AI) tools (i.e., Canva, Microsoft Co-Pilot)
Education and Experience Required:
• Bachelor’s degree from an accredited college or university
• Minimum of three years of administrative experience
• Experience in higher education administration
• Experience handling confidential information
Education and Experience Preferred:
NA
Licensure, Certification or Registration Required:
N/A
Licensure, Certification or Registration Preferred:
N/A