WME Fashion is the world’s preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group.
The Role and What You'll Do:
IMG Models and The Wall Group are seeking a highly organized and proactive Office Assistant / Receptionist to support daily office operations and assist with departmental projects. This role is ideal for a detail-oriented, service-minded professional who thrives in a fast-paced, creative environment.
You will serve as the first point of contact for the office, ensuring smooth day-to-day operations while helping design and implement efficient processes and workflows. The role requires exceptional communication, organization and problem-solving skills.
Shared Responsibilities (IMG Models & The Wall Group, Los Angeles)
Serve as the first point of contact by greeting visitors and answering incoming calls professionally
Manage mail distribution, couriers, and shipping logistics (UPS, FedEx, etc.)
Maintain a well-organized and welcoming reception, meeting rooms, studio, and kitchen areas
Oversee office supplies, inventory, and vendor coordination
Manage company-wide and business unit calendar invites and communications
Liaise with WME Group’s corporate teams (IT, Facilities, etc.) and external vendors (property management)
Coordinate weekly onsite IT visits and support troubleshooting needs
Assist with onboarding new hires and tracking employee attendance
Support health and safety compliance
Uphold office coverage hours: Monday – Thursday, 9am – 6pm (Friday work from home)
Coordinate and manage office-related events
Coordinate and track incoming gifting and product requests
IMG Models Specific Responsibilities
Track and manage incoming and outgoing model portfolios
Provide administrative support to Main Board Managers
Assist with visa documentation and processing
Support special projects and additional tasks as needed
The Wall Group Specific Responsibilities
Support Operations with daily administrative and logistics needs
Assist with brand invitation coordination
Manage artist and client gift coordination and purchasing
Manage artist and client gift coordination and purchasing
Assist with ad hoc projects and cross-functional initiatives
You Have These:
Excellent written and verbal communication skills
Strong attention to detail and accuracy
Professional demeanor and excellent interpersonal skills
Highly organized with the ability to prioritize multiple tasks in a fast-paced environment
Discreet and trustworthy when handling confidential information
Proactive and resourceful, with a “no task too small” attitude
Demonstrates interest in fashion, beauty, media and entertainment preferred
How We Work:
WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.
Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.
Hiring Rate Minimum:
$39,000.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)Hiring Rate Maximum:
$52,000.00 hourly