Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.
How you’ll make an impact:
• Manage the VP/Country Manager for ANZ and South Korea calendar, email, Office files, expenses, Country Leadership Team meetings planning, Offsite Planning
• Generate contracts and contract amendments, including extensions, changes, and terms and conditions, based on information provided by team members. Review all contracts to ensure compliance with established guidelines, including securing appropriate approvals and signatures
• Lead, plan, and execute projects (arrange VIP events like the annual kick off and midyear meetings etc)
• Communication channel ownership across ANZ and Korea (Heartbeat, internal newsletter, Viva Engage, Monitors)
• Provide administrative support to VP /CM to assigned teams and/or stakeholders for example: Korea, Compliance etc. Responsible for follow up letters to External stakeholders.
• Organize and manage all VIP event details (e.g. educational events, congresses, internal meetings) with high complexity under limited supervision (e.g., expense reporting, travel and venue logistics, hotel arrangements, processing invoices)
• Participate in L&D programs at direction of CM
Provide coaching and knowledge transfer to other team members
• Create purchase orders (PO) and resolve complex issues to bring invoices (e.g, Coupa) to closure by collaborating with other departments
• Some travel both interstate and overseas required
What you'll need (Required):
• H.S. Diploma or equivalent
• 4+ years of related experience required at EA level
• Experience with basic project management Preferred
What else we look for (Preferred):
• Excellent computer skills including usage of Microsoft Office Suite and related business systems, Adobe, Video capability , AI Co Pilot capability ( Word, email, ppt, excel)
• Excellent communication and interpersonal relationship skills including the ability to convey instructions and training, and effectively persuade to drive achievement of objectives
• Able to read, comprehend, write and speak English
• Full knowledge and understanding of Edwards policies, procedures, and requirements relevant to brand standards
• Full knowledge and understanding risk of HCP interaction and strictly adhere to AdvaMed code of ethics
• Full knowledge of HCP (Healthcare Providers) expense policies
• Full knowledge of business systems (e.g., CVENT, TAP, ECLM (Enterprise Contract Lifecycle Management), Concur, Travel Request Processing)
• Excellent problem-solving skills
• Ability to build and maintain strong relationships across the organization to influence and achieve objectives
• Ability to prioritize competing objectives in a fast paced environment
• Strict attention to detail
• Ability to interact professionally with all organizational levels
• Ability to manage competing priorities in a fast paced environment
• Ability to work independently and under pressure
• Ability to prioritize competing objectives in a fast paced environment
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control