Administrative Assistant
The Administrative Assistant provides comprehensive administrative and clerical support to executives and leadership personnel, ensuring exceptional service and a high level of professionalism. This role requires adaptability to various personalities, strong organizational skills, and a commitment to excellence in every interaction.
Key Responsibilities
- Coordinate complex scheduling, calendar management, and the flow of information for executives.
- Screen and respond to emails, phone calls, and in-person inquiries with professionalism and discretion.
- Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, and forms
- Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
- Manage travel arrangements, including booking transportation, preparing itineraries, and assisting with expense reports.
- Handle sensitive information with the utmost confidentiality and integrity.
- Oversee general office operations, including ordering and maintaining office supplies for multiple departments.
- Serve as a communication liaison between internal staff and external partners on various projects and initiatives.
- Support special projects by coordinating resources, tracking progress, and ensuring timely completion.
- Prioritize and organize workloads to ensure executive priorities and organizational goals are met efficiently.
- Collaborate effectively with the Corporate Office team and contribute to a positive, team-oriented environment.
Required Skills and Qualifications
- Professional and polished appearance
- Exceptional attention to detail.
- Excellent written and verbal communication skills.
- Strong time-management and organizational abilities; capable of managing multiple projects simultaneously.
- Flexible, proactive, and adaptable to change, with a sense of urgency when needed.
- Demonstrated ability to handle confidential information with discretion.
- Exceptional customer service, leadership, communication, conflict resolution, and problem-solving skills.
- Strong analytical and decision-making capabilities with keen attention to detail.
- Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
- Proficiency with Microsoft Office Suite and general office equipment.
- Strong interpersonal awareness and ability to “read the room.”
- Fluency in English required.