Webber - Receptionist/Admin Assistant - Regional Office

Join Our Team as a Receptionist and Grow Your Career with Webber 

Inspiring Career Opportunity  

Are you passionate about driving project success and fostering a culture of continuous learning and innovation within a dynamic environment? Webber, an industry leader in construction and infrastructure, is seeking a dynamic Receptionist to join our team. 

Your Role: Driving excellence through technical expertise and innovation 

We are seeking a Receptionist & Administrative Assistant to ensure smooth daily operations and continuous improvement of company front office procedures. Working closely with Webber’s administrative teams, your role as Receptionist is to create and maintain a welcoming environment for visitors and employees, ensuring elevated levels of organizational effectiveness, communication, and safety. 

What You Will Do: 

• Point of contact to answer, route incoming calls, and take messages

• Greet visitors and assist in arranging workspace, as necessary 

• Assist the Executive Assistants in supporting administrative needs for leadership / executives 

• Event planning – birthday celebrations, monthly team building, as needed 

• Serves as a liaison with the internal staff at all levels 

• Coordinate access with building property owner for employees and contractors 

• Coordinate with designated individuals for each corporate function to support onboarding new employees / contractors and deactivate leavers 

• Visitor management including, maintaining existing visitor logs and badges, and familiarity with new technology in this area  

• Work with team to greet candidates and transitions between interviewing personnel 

• Support maintaining current office configuration details / seating chart, phone lists, etc.   Assist in the coordination and availability of conference rooms for meetings and events 

• Assure the setup of conference rooms before meetings alongside other administrative team members, to include drinks / snacks/ and catering 

• Maintain kitchen, mail room, and general office areas 

• Maintain inventory of supplies and coordinate ordering. 

• Keep refrigerators, kitchen and coffee bars clean and stocked with supplies. 

• Open and route incoming mail / packages to the appropriate persons and prepare outgoing mail including overnight courier requests. 

• Resolve maintenance items with the appropriate vendor as they arise. 

• Coordinate daily and intermittent cleaning services. 

• Other unlisted duties will be required 

Who You Are: A Profile of Success 

• 3+ Years proven experience as a Receptionist, or Administrative Assistant 

• Must have flexibility to work hours outside normal hours as needed for special events/meetings 

• Proficiency with office / reception administrative systems and procedures, including latest technology in reception/visitor/office management systems 

• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular) 

• Hands on experience with front office equipment (e.g., phone systems, fax machines, printers, computers) 

• Experience assisting leaders with expense reports

• Attention to detail and problem-solving skills 

• Excellent time management, as well as written and verbal communication skills 

• Strong organizational and planning skills 

• A creative mind with an ability to suggest and implement improvements 

• Minimum High School diploma: Business Administration degree preferred; additional experience in an administrative role of a large corporate office is a plus 

• Prior work experience in a fast-paced, professional atmosphere with a positive attitude and enthusiasm.  

• Poise and excellent communication skills is a must, utilizing meticulous, accurate, and strong organizational skills; ability to multi-task, manage priorities, while exemplifying high motivation and initiative.  

• Ability to lift up to 15 lbs. 

What You'll Love: The Webber Advantage 

• Competitive base salary and bonus potential 

• Comprehensive benefits and a commitment to equal employment opportunities.  

• 401k match up to 6% 

• Learning and development programs and education reimbursement 

• Opportunities for professional growth in a company that values innovation and sustainability. 

• A collaborative culture that values each member of our team. 

Ready to Seize the Challenge and Move the World Together? 

At Webber, we are not just building infrastructure; we are building careers. If you are eager to contribute to a company that is shaping the world on the move, we want to hear from you. Apply now and take the first step towards a fulfilling career where you can truly make a difference. 

Webber and its companies (e.g. Webber, LLC, Webber Waterworks, LLC, Webber Infrastructure Management, Inc., Ferrovial Webber Energy, LLC) are equal opportunity employers. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a “Protected Class”), or any other protected class in accordance with applicable laws. This policy applies to all terms and conditions of employment including but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation and training.