Initial Posting Date:
11/07/2025Application Deadline:
11/16/2025Agency:
Department of Human ServicesSalary Range:
$4,409 - $6,736Position Type:
EmployeePosition Title:
VR Contracts Coordinator (Program Analyst 1)Job Description:
VR Contracts Coordinator (Program Analyst 1) REQ-190301
Salary Range: $4409 - $6736
Salem (Summer Street)
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.
OPPORTUNITY AWAITS!
Are you ready to take the reins on contractor compliance and ensure that every vendor meets the highest standards? Join us in a role where your attention to detail can make a world of difference!
SUMMARY OF DUTIES:
This position is responsible for overseeing contractor and vendor compliance, ensuring that provider community external contractor staff get background checks, insurance, and training/continuing education requirements are current. Duties include managing the ORCA vendor module by entering new vendors and contractors into the system, verifying business registration with the Oregon Secretary of State, and confirming with Financial Services that entities have no holds before inclusion in VR’s ORCA database. As a Qualified Entity Designee (QED), this role utilizes the ORCHARDS background check system to input and monitor background checks for vendors and contractors. Additionally, the position monitors contract Not to Exceed (NTE) amounts quarterly and assists with contract amendments when NTE amounts approach 20%. The role also contributes to the annual monitoring of contracts, adhering to VR’s quality assurance processes for contractors and vendors.
WORKING CONDITIONS:
This position is hybrid requiring the first week in the office then remote work. Requires travel to offices and occasional overnight travel for attendance at meetings to perform the duties. Occasional evening and/or weekend work may be necessary. Must have a valid driver's license and acceptable driving record. If not, must be able to provide an alternate method of transportation. Often works with vendors and who have high energy. Must function well as a team member. Must understand basic legal issues related to contracting and provision of services by vendors. Must use critical thinking to refer to management when appropriate. This position is hybrid/remote as determined by business need.
MINIMUM QUALIFICATIONS
A bachelor's degree in business or public administration, behavioral or social sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills,
OR
Any combination of experience or education equivalent to three years technical-level experience that typically supports the knowledge and skill requirements listed for the classification.
ESSENTIAL ATTRIBUTES
A cover letter not exceeding 2 pages responding to these attributes is required.
Experience coordinating compliance-related activities, such as verifying documentation, tracking required credentials (e.g., background checks, insurance, or training), and ensuring timely updates—regardless of industry or system used.
Experience managing and maintaining accurate records or databases, including entering and verifying information, cross-checking with external sources (e.g., business registries), and collaborating with finance or administrative teams.
Experience monitoring project or contract-related metrics, such as budget thresholds, timelines, or performance indicators, and supporting adjustments or amendments when needed.
Experience working collaboratively across teams or departments to support quality assurance, process
ATTENTION ALL CANDIDATES!
A cover letter not exceeding 2 pages is required.
Clearly describe how you meet the essential attributes listed above in your application materials.
Please make sure your application materials, resume or job history, are clearly outlined as this information will be used to determine your starting salary range. Note: Your cover letter and resume may be uploaded in the Resume/CV field on the online application.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
BACKGROUND CHECKS and REQUIREMENTS
If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
BENEFITS
Amazing benefits package.
Cost of Living Adjustments.
Possible eligibility for the Public Service Loan Forgiveness Program.
Annual salary increases (until you reach the top of the listed salary range).
ODHS Employee Resource Group communities that promote shared learning.
EMPLOYMENT PREFERENCE
How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
GENERAL INFORMATION
This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
CONTACT INFORMATION
We invite you to contact ADA.DHS@dhsoha.state.or.us for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
The recruiter for this position is Jennifer Moisa. If you contact the recruiter, please include the job requisition (REQ) number listed at the top of this job post.