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Organization:
Pediatric HematologyJob Summary:
In your pivotal role as Sr. Financial Analyst, you will be responsible for the oversight and quality assurance for the development and negotiation of the budget and contract (payment terms) for clinical trials that will be managed through the Department of Pediatrics, as well as the post-award monitoring of clinical trials..
DEPARTMENT SUMMARY:
Since its inception as a clinic in 1969 and a division in 1975, the VUMC Division of Pediatric Hematology and Oncology has been dedicated to excellence in patient care, research, and education in pediatric hematology and oncology. Our mission is to improve the lives of children with blood disorders and cancer, advance discovery through research, and train the leaders of the future. For additional information, please visit https://pediatrics.vumc.org/hematology-oncology.
Deliverables will be measured in the following manner: To complete all clinical trial calendar, coverage analysis and draft budgets within 30 days for new studies and 10 days for clinical trial amendments; budget and contract payment terms executed in 56 days.
Detailed responsibilities include:
Complete a full coverage analysis of clinical trial expenses according to Medicare guidelines.
Review charges in EPIC, iLab, and workday to reconcile expenses, revenues, and AR.
Perform a quality review of internal cost budgets and sponsor budgets for all new clinical trials and amendments consistent with the coverage analysis.
Work collaboratively with the Principal Investigator (PI), Clinical Trial Managers, and ancillary departments to confirm all the costs associated with the research study.
Confirm all identified costs are covered in the sponsor budget including patient care costs, facility and equipment costs, and study team time and effort.
Review the payment terms in the contract to ensure they are consistent with CTSR requirements.
Serve as a liaison between Office of Contracts Management and PI in negotiating the rest of the research contract language. Provide input and details regarding the underlying study protocol.
Collaborate with the Clinical Trial Managers and Principal Investigators to obtain and document approval of the budget and payment terms.
Obtain institutional signature(s) to execute the clinical trial agreement and/or amendments.
Complete the financial billing console within the clinical trial management system with finalized budget information and release calendar to open the trial.
Ensures timely and accurate review and reconciliation of research charges in iLab to the appropriate accounts within the institution’s general ledger.
Post-award monitoring includes timely revenue collection, billing sponsors for invoiceable items via VUMC’s eSmart website, and maintaining current accounts receivable list.
Function independently and proactively with strong critical thinking, analytical, and communication skills.
Effectively prioritize tasks and follows-up to ensure completion of studies in a compliant and timely manner.
Deliver focused attentive customer service to investigators, research nurses, study coordinators, other staff and sponsors.
Effectively identify, prioritize and communicate outstanding issues to management. Propose potential solutions to identified issues and demonstrate follow through actions.
Participate in improving departmental performance through recommending areas or approaches for improvement activities, performing new procedures, collecting data and providing input to office discussions.
Track turnaround times and report outcomes to management to ensure departmental performance metrics are met.
Demonstrate the characteristics of an effective team member and leader.
Provide informal guidance and support to team members.
Serves as a subject matter expert for colleagues with less experience; may lead small project teams.
Develop knowledge and professional skills through cross training, literature review, attendance at department meetings and continuing education courses.
Serve as a backup resource for Sr. Business Analyst responsibilities including quality review of the calendar, coverage analysis and financial console.
Requirements:
Bachelor’s degree required, with MBA preferred.
Three or more years of experience with any or all of the following: nursing, clinical trial budget development, Medicare billing guidelines, and/or working with a clinical trial management system.
Strong knowledge of clinical processes, medical terminology, and the clinical research life cycle required.
Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.
At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.
Core Accountabilities:
Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a "go-to" resource for colleagues with less experience; may lead small project teams.Core Capabilities :
Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.Position Qualifications:
Responsibilities:
Certifications:
Work Experience:
Relevant Work ExperienceExperience Level:
4 yearsEducation:
Bachelor'sVanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.