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First American Title

Specialist, Title Research

CAN, Ontario, Oakville Full time

Company Summary

Come work for a company that’s committed to the success of each and every employee. A place where innovators and collaborators come together and build on each other’s talents. Where diversity is welcomed  and celebrated.

FCT provides industry-leading title insurance, default solutions and other real estate related products and services to legal, lending, valuation and real estate professionals across Canada. With FCT, you will have the opportunity to build a meaningful career. Join us as we continue to do exciting work and make a big impact on our colleagues, customers and communities.

Job Summary

We are continually searching for great talent; individuals who possess a deep commitment to the customers and markets we serve. If you would like to join a company that is committed to the success of each employee and offers challenge, purpose and the opportunity to grow both personally and professionally in a team-oriented environment, you'll enjoy a career with us! We understand that fostering a diverse and inclusive environment is critical for the success of our business, and we actively work towards it every day. 

As a Specialist, Title Research, you will respond to communications via multiple mediums in compliance with corporate policies and procedures and aligned with FCT’s values.

The Title Searcher is responsible for conducting comprehensive property title searches across all Canadian provinces, with the exception of Quebec, to support real estate transactions, mortgage discharges, and legal due diligence. This role requires advanced knowledge of provincial land registry systems and legislation, as well as the ability to interpret and analyze a variety of title-related documents including transfers, mortgages, liens, easements, and encumbrances.
Working with a high degree of accuracy and attention to detail, the Title Searcher retrieves, reviews, and summarizes land title information using electronic platforms such as Teraview (ON), myLTSA (BC), SPIN2 (AB), ISC (SK), and POL systems in Atlantic Canada. The role plays a critical part in ensuring title integrity and identifying issues that may affect ownership, lender security, or transaction timelines.

The Title Searcher also monitors and applies changes related to corporate name changes, lender amalgamations, and legislative updates that impact title registration and discharge processes. Strong communication skills, legal interpretation, and the ability to work independently in a high-volume, deadline-driven environment are essential for success in this position.

HERE’S HOW YOU’LL CONTRIBUTE:

  • Communicate with internal/external customers via multiple mediums with accuracy and professionalism. 

  • Perform accurate and efficient title searches across all provincial land registry systems, ensuring compliance with each jurisdiction’s unique legislative and regulatory requirements.

  • Analyze and interpret land title documents, legal descriptions, and encumbrances to identify ownership interests, active charges, and potential title issues.

  • Utilize electronic platforms such as Teraview (ON), myLTSA (BC), SPIN2 (AB), ISC (SK), and Property Online (NS, NB, PEI) to retrieve, assess, and report property records.

  • Identify and escalate discrepancies in title chains, outstanding interests, or registration inconsistencies to support timely resolutions and protect client interests.

  • Collaborate with internal stakeholders, legal professionals, and land registry offices to clarify complex title issues and ensure high service quality across all lines of business.

  • Deliver clear, concise search summaries and exception notes to enable informed decision-making by mortgage discharge, underwriting, and legal teams.

HERE’S WHAT YOU’LL BRING:

  • Minimum 1 year of related experience

  • High School diploma or equivalent experience.

  • Minimum 6 months experience in mortgage administration

  • Land title system training, either via internal onboarding or recognized real estate law programs.

  • Professional certification or coursework in:

    • Real Property Law

    • Title Searching Procedures

    • Electronic Registration Systems

  • Experience with provincial systems, such as:

    • Teraview (Ontario)

    • myLTSA (British Columbia)

    • SPIN2 (Alberta)

    • ISC (Saskatchewan)

    • POL (Nova Scotia)

    • Property Online (PEI, NB, NS)

HERE’S WHAT SETS US APART: 

Through mentoring, innovative tools, and a variety of programs that engage and reward, we empower each employee to be great and drive results.

  • Comprehensive benefits that include Employee and Family Assistance Program (EFAP) and Wellness Essentials

  • Group retirement savings plan with company match

  • Paid holidays and generous paid time off

  • Hybrid work arrangements

  • Paid volunteer opportunities and charitable donation matching

  • Employee recognition programs that include referral incentives

  • Potential for performance-based incentives 

  • The opportunity to participate in our stock purchase plan

  • And more!

*As per terms of the employment agreement

The Great Place to Work® Institute has named FCT one of Canada’s Top 50 Best Workplaces, Best Workplaces in Canada for Financial Services & Insurance, Best Workplaces in Canada for Women, Best Workplaces in Canada for Inclusion and Best Workplaces in Canada for Mental Wellness. We’re also one of Achievers 50 Most Engaged Workplaces™ in North America.

By joining us, you will not only be part of an award-winning organization, you will be part of a workforce that is engaged and empowered to succeed.

Thank you for considering FCT. We look forward to meeting you.

In accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, a request for accommodation will be accepted as part of FCT’s hiring process.

To avoid any delays in the recruitment process, if you require accommodation to apply, please provide your accommodation needs in advance. You may also be required to submit adequate medical/other documentation to Human Resources to support your request for accommodation.

FCT is an equal opportunity employer and is committed to an active nondiscrimination program. All recruitment, hiring, placements, transfers, promotions, training, compensation, benefits, discipline, and other terms and conditions of employment will be on the basis of the qualifications of the individual regardless of race, colour, place of origin, ethnic origin, citizenship, handicap (including mental and physical disability), sex, sexual orientation, gender identity and expression, creed (religion), marital status, family status (being in a parent/child relationship), age, or any other basis prohibited by the applicable provincial or federal human rights legislation.