Senior Administrative Coordinator II (CAFNR)

Job Title

Senior Administrative Coordinator II (CAFNR)

Agency

Prairie View A&M University

Department

College Of Agriculture, Food & Natural Resources

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Senior Administrative Coordinator II serves as a key leader within the College of Agriculture, Food and Natural Resources, providing high-level administrative and strategic support to the Dean and Director of the College. This role ensures the seamless operation of executive functions while leading initiatives that enhance the department’s efficiency, alignment, and impact. The role requires exceptional organizational skills, attention to detail, and the ability to anticipate and address the needs of the executive leader to optimize their productivity. This position also involves supporting various strategic initiatives, organizing events, and handling various administrative tasks to ensure the efficient functioning of the executive's office.

As a pivotal conduit between internal teams and external stakeholders—including elected officials, international dignitaries, and academic leaders—this role requires independent judgment, strong leadership, and proactive problem-solving skills.

 

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

 

Responsibilities:

• Provides high-level administrative support to the Dean and Director of the College, including calendar management, travel coordination, and correspondence drafting. Prepares, edits, and finalizes reports, memos, presentations, and strategic documentation. Oversees logistics for meetings, workshops, and dignitary visits, including facilities, hospitality, and technical arrangements. Acts as liaison with internal departments, visiting officials, and external partners.

• Participates in the planning and execution of key departmental projects and priorities. Leads administrative projects that evaluate current practices and recommend enhancements. Assesses internal processes, develops operating procedures, and ensures policy compliance.

• Provides oversight, guidance, and task coordination for administrative support functions across the unit. Serves as the lead for departmental administrative operations, ensuring consistency, efficiency, and alignment with organizational priorities. Supervises and mentors student assistants, including training support, workflow management, and performance monitoring. Delegates and coordinates administrative tasks to maintain timely completion of responsibilities and high-quality service delivery.

• Leads coordination and oversight of unit budgets in collaboration with the business office. Reconciles accounts, reviews pro-card transactions, manages event and travel budgets. Assists with FAMIS-related tasks and ensures compliance with procurement and financial procedures.

• Serves as the primary contact and for vehicle reservations and distribution for fleet at Agri-Business building. Ensures keys are distributed/collected and vehicles are readily available for next customer. Coordinates office building issues, space planning, and facility readiness for events and guest visits.

• Develops internal and external communications, including newsletters, reports, flyers, and impact summaries on behalf of the Dean. Partners with the Information, Impact and Sustainability Center for additional reach and support. Coordinates marketing and graphic design using tools such as Canva. Prepares welcome materials for special guests and dignitaries, ensuring high-touch engagement.

• Organizes departmental workshops, training schedules, and speaker logistics. Coordinates and handles logistics for regional training programs and professional development sessions. Participates in college-wide events. Perform other duties as assigned.

 

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Seven years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to multi task and work cooperatively with others.

• Strong interpersonal, planning, and organizational skills.

• Excellent verbal and written communication skills.

 

 Preferred Qualifications:

• Ten or more years of related experience

 

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of eleven years of experience.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.