Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Prairie View A&M University

Department

School of Public and Allied Health

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

The Senior Administrative Coordinator I, under the general supervision of the Dean of the School of Public and Allied Health, provides executive-level administrative support to the Dean and oversees the day-to-day operations of the Dean’s Office. The position serves as office manager, supervising administrative support staff and coordinating operations across multiple divisions. The Senior Administrative Coordinator I works closely with faculty, staff, and external stakeholders to advance the mission and strategic goals of the School of Public and Allied Health.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities:

• Provides high-level administrative support for the Dean and oversees the day-to-day operations of the Office of the Dean. Serves as the office manager, supervising and coordinating the work of the administrative support staff to ensure efficient office operations. Manages the Dean’s calendar, travel, and correspondence. Resolves issues related to travel, contracts, purchasing, and other administrative processes.

• Works closely with administrative staff and provides training as necessary. Monitors Workday actions, assists with biweekly and monthly payroll certifications, provides oversight on record retention, and inventory control as needed. Serves as the primary point of contact for the School of Public and Allied Health with Human Resources, Procurement, Contracts, and Compliance to address outstanding issues.

• Collaborates with faculty and staff on special projects assigned by the Dean.

• Creates and edits communications on behalf of the Dean. Reviews and disseminates information to faculty and staff with the approval of the Dean.

• Performs other duties assigned.

 Required Education & Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Six years of related experience.

 

Required Knowledge, Skills & Abilities:

•  Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills. Planning and organization skills.

Preferred Qualifications:

• Proficiency with Microsoft Office and related productivity tools.

• Excellent organizational and time management skills.

• Detail-oriented and able to work collaboratively with others.

• Must be able to work independently with minimal supervision.

• Willingness to work extended hours if needed.

 

Special Requirements:

• Applicants with equivalent experience in place of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of ten years of experience.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.