Job Title: Senior Administrative Assistant
Location: Cambridge, MA
About the Job
The Senior Administrative Assistant, Respiratory, will report to the US Franchise Head, Respiratory and will be responsible for providing project management and administrative support to the US Franchise Head, Respiratory and select support for the US Leadership Team. This role requires a very high level of administrative skill
and technical competence as the organization is complex and the brand a priority asset for Sanofi. Strong project management, oral and written communication skills, flexibility, adaptability, collaboration, and the ability to manage
multiple tasks of equal/varying priorities are essential. Responsibilities will include but not be limited to managing key projects, booking and managing national and international travel, expense reporting, organizing meetings and administrative support for critical alliance activities.
We are an innovative global healthcare company, committed to transforming the lives of people with immune challenges, rare diseases and blood disorders, cancers, and neurological disorders. From R&D to sales, our talented teams work together, revolutionizing treatment, continually improving products, understanding unmet needs, and connecting communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.
Main Responsibilities:
Lead franchise projects and communications
Manage multiple priorities in a fast-paced and demanding environment
Prioritize conflicting needs; handle matters expeditiously, proactively, and follows-through on successful completion of US Franchise Head, Respiratory tasks, often with deadline pressures
Proactive calendar management for US Franchise Head, Respiratory, including respecting ways of working and calendar blocks to ensure healthy work-life integration
Proactively manage meeting logistics and arrange domestic and international travel
Ensure efficient and compliant processing of expenses
Prioritize and execute tasks with minimal direction or supervision
Maintain a high level of confidentiality and professionalism at all times
Interface with staff and senior level executives, external partners and consultants and keep the US senior leadership team updated on key information
Model all Take the Lead behaviors and contribute to a positive and inclusive culture
Meets regularly with key LT members (e.g. Lead Franchise Strategy & Operations) and other administrative team members to align on priorities and ensure clarity on roles and responsibilities for task execution
Prepare documentation for payment of vendors, consultants, and suppliers; submit SOW and track lifecycle of submission thru execution of Purchase Orders; respond to inquiries from accounts payable and payees
Coordinating multiple projects, managing timelines, supporting cross-functional teams, and ensuring alignment between local and global initiatives
Learning and understanding the bigger picture of the franchise and organizations involved in key projects
About You
Qualifications
HS Diploma/GED required, bachelor’s degree strongly preferred
5+ years executive administrative experience
High level off proficiency in using technology including Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)
High level of proficiency in scheduling and operating Zoom meetings
Experience with SharePoint content administration
Experience supporting senior-level business leaders
Familiarity with pharma industry and business organization
Excellent verbal and written communication skills
High ethical standards, maintenance of confidentiality
Ability to prioritize effectively and collaborate with cross-functional team members and other administrative staff
Ability to navigate organization with minimal direction, in support of completing task
Strong initiative, tact and diplomacy, and interpersonal skills a must
Why Choose Us?
Bring the miracles of science to life alongside a supportive, future-focused team.
Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
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Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.
At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.
Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!
US and Puerto Rico Residents Only
Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; natural or protective hairstyles; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.
North America Applicants Only
The salary range for this position is:
$35.56 - $47.41All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs. Additional benefits information can be found through the LINK.