Senior Administrative Assistant

Lessen is the tech-enabled, end-to-end property service provider that is transforming how commercial and residential real estate services are delivered and managed at scale. Lessen’s technology platform provides data-driven insights that unlock key growth opportunities for the entire real estate ecosystem—including investors, owners, managers, and service providers. The company leverages a network of over 30,000 vetted, qualified vendors (Lessen Affiliates) serving clients with over 1 million properties and completing more than 3.5 million work orders annually across an expanding range of services. Lessen, LLC is a venture-backed, privately held company with offices in Scottsdale and Chicago. 

This position provides high-level administrative and operational support to executives and assists in the efficient function of the office. This role will report to the Senior Director of Administration with an indirect report to the Senior Workplace Manager.

·         Provide high level administrative support to the Executive team.

·         Maintain the executive's calendar(s): work with both external and internal individuals to schedule meetings as needed by the executive, arrange for meeting rooms or facilities, make, and confirm travel plans.

·         Build relationships with key partners, both internally and externally

·         Participate in special projects and taskforces, as assigned.

·         Prepare and submit expense reports on behalf of the executive

·         Foster a positive team environment.

·         Ensure confidentiality of internal and external data

·         Assist with employee engagement events

·         Order and monitor office/kitchen supplies and order replacements as needed

·         Assist with arranging and overseeing onsite vendors.

·         Stocking of supply rooms and kitchens while keeping organized

·         Maintain tidiness of kitchens and boardroom

·         Ensure boardroom is prepped with refreshments and snacks as needed for the executive team. 

·         Manage officemanagement.com email box to review all requests

·         Work with Senior Workplace Manager to ensure all maintenance requests are scheduled and completed by vendors.

·         Act as main point of contact for office employees to ensure that security is aware of all visitors.

·         Oversee mailroom as directed by Senior Workplace Manager

 

·         Excellent time management, organization, and prioritization skills required

·         Ability to demonstrate flexibility and resilience in dynamic situations

·         Attention to detail and ability to accurately execute in a fast-paced environment

·         Proficiency with Microsoft Word, Excel, PowerPoint, Outlook required

·         Experience with RAMP Expense system a plus

·         Experience with Egencia Travel platform a plus

·         High School Diploma or GED

·         Minimum of 3 years of experience in providing administrative support to a leader in a corporate environment.

·         In-Office Requirements: 4 days per week