Senior Administrative Assistant

Job Posting End Date: November 30, 2025 at 11:59pm CST

Hiring range: $57,262.40 to $67,288 ($27.53 to $32.35 per hour). Starting rate will depend on experience, education, and qualifications. Advancement opportunities exist for individuals motivated to move up within Anoka County.

Come join our team at Anoka County where you can serve your community while enjoying the benefits of work-life balance! This includes 24 days paid of flexible time off and up to 12.5 holidays your first year.

In order to be considered for this position, information to support your answers must be included in your application. A resume attachment is optional and cannot be used in place of this application. Applications must be received by the closing deadline of 11:59pm on 11/30/2025 in order to be considered.

Position Description

The mission of Anoka County is to serve its citizens in a respectful, innovative, and fiscally responsible manner.

The Human Services division has an immediate opening for a Senior Administrative Assistant. This role provides centralized support for the department’s operational and administrative functions, including office management, record keeping, purchasing, financial activities, clerical support, and coordination of special projects.

Working independently, the Senior Administrative Assistant applies in-depth knowledge to manage complex tasks.

This is a full-time, non-exempt, hybrid/on-site position. Interviews will take place the week of December 1st, 2025 for those selected to move forward in the hiring process. 

Pay & Benefits

• Salary: $57,262.40 to $67,288 ($27.53 to $32.35 per hour).
• 2025 Anoka County Salary Schedule Grade 30: $57,262.40 to $77,292.80 ($27.53 to $37.16 per hour).
• 24 days of paid flexible time off and up to 12.5 paid holidays.
• Comprehensive insurance, including medical, dental, vision, flex benefits and more at  https://www.anokacountymn.gov/benefits.
• Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
• Pension plan and other retirement investment options.
• Advancement/professional development opportunities.

Work Location

• This position will work at Anoka County Government Center, located at 2100 3rd Ave, Anoka, MN 55303.
• This position may be eligible for flexible work arrangements, including hybrid work, with some days working remotely and some days working in the office.  
• Expected work hours are Monday – Friday 8:00 a.m. – 4:30 p.m.

Job Duties and Responsibilities
These examples are not all inclusive and are intended to be illustrative of primary responsibilities of an Anoka County Senior Administrative Assistant.

• Provide complex administrative support for the department. Deliver remarkable customer service by answering phones, assisting walk-in guests, and managing schedules.
• Coordinate office management and operations activities, including tracking personnel and operational data, handling billing, verifying purchases.
• Prepare, create, format and/or edit memos, letters, key division reports, documents and presentations.
• Inventory, update and maintain Division policy, procedure and communications posted on internal and/or external websites.
• Enter data into systems as needed, ensure appropriate handling of private and sensitive data and support division response to public data requests.
• Monitor division communication, acting as a liaison and point of contact for employees, the division, and/or the public.
• Translate concerns and requests for information into clear and accurate responses.
• Provide leadership, coaching, and/or mentoring to a subordinate group as assigned.
• Participate in various staff and committee meetings by taking detailed meeting minutes or notes, then synthesizing and distributing summaries to ensure clear communication and follow-up.
   

Qualifications and Requirements:

Minimum Knowledge, Skills, and Abilities Needed

• Requires a high school diploma and at least four years (2,080 annual hours) of job-related experience.
• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.
• Successfully pass criminal history background check.

Preferred Knowledge, Skills, and Abilities Needed

• Strong organizational skills with the ability to prioritize tasks and coordinate multiple workflows effectively.
• Solid understanding of general office procedures and administrative best practices.
• Excellent written and verbal communication skills, with attention to clarity and professionalism.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience using SharePoint for document management and collaboration.
• Familiarity with Microsoft Teams for communication and virtual collaboration.
• Working knowledge of GovQA for managing public records requests or similar systems.
• Proficiency in Visio for creating diagrams, organizational charts, and process flowcharts.
• Experience with Workday for HR, finance, or operational tasks.
• Ability to manage multiple tasks simultaneously while maintaining focus and accuracy in a fast-paced environment with frequent interruptions.

Physical Demands and Work Conditions

• Standard office environment.
• Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers. Ability to see colors, shades, and brightness.
• Hearing abilities required for general and phone communication, signals, and machine sounds.
• Assignments are sedentary, occasionally alternating between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. Frequent wrist and finger manipulation to complete computer work.
• Occasional lifting of 10-20 lbs.
• Equipment used includes computers, phones, and standard office equipment.
• Occasional travel to other county work sites as needed. Travel between work sites may require driving a county vehicle and/or a personal vehicle.
• Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. 

Selection Process

It is important that your application show all the relevant education and experience you possess. This information will determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.

Pre-employment Requirements

Anoka County has determined that successfully passing a pre-employment criminal/driving background check, drug screen and DOT physical, and/or other qualifications checks may be necessary for certain positions. Applicants may be required to sign an informed consent form allowing the County to obtain to conduct such screenings and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

About Anoka County

As the fourth largest county in Minnesota, we depend on the diversity, dedication, determination, and innovation of our employees. We offer a wide range of career opportunities for people with a variety of personalities, abilities, knowledge, and life experiences who can come together for the single purpose of serving Anoka County’s 369,000 citizens in a respectful, innovative, and fiscally responsible manner. If your career aspirations resonate with our mission, we invite you to Find Your Path with Anoka County! Hear from other Anoka County employees here.

Commitment to Affirmative Action and Equal Opportunity Employment

Anoka County is committed to the principles of our Affirmative Action Plan and Equal Employment Opportunity. It is the policy of Anoka County to recruit, hire, train, and promote persons in all job titles, without regard to race, color, creed, religion, sex (including pregnancy and gender identity), national origin, marital status, genetic information, status with regard to public assistance, physical ability, sexual orientation, or age except where such status is a bona fide occupational qualification. It is the policy of Anoka County to make employment decisions in a manner that will further our Affirmative Action Plan and Equal Employment Opportunity.

If you require accommodations or have any other questions regarding this job posting, please call the Anoka County Human Resources Department at 763-324-4300 and reference the posting title and number. If you have questions about the hiring process, please visit: https://www.anokacountymn.gov/4411/Application-Process

Anoka County is an Equal Opportunity Employer, please see our EEO policy: https://www.anokacounty.us/401/Diversity-EEO