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Position Summary:
Under the direction of the immediate supervisor, the Secretary provides comprehensive administrative and secretarial support to ensure the smooth operation of the Psychoeducational & Counselling Clinic and the Department of Educational & Counselling Psychology.
Major Duties and Responsibilities:
Welcome visitors, answer and direct calls or emails, take messages, and handle general questions about the Clinic and Department policies and procedures.
Compose routine correspondence and communications as required.
Schedule appointments and maintain the supervisor’s calendar.
Maintain information in student, client, or department records, and create reports or lists using regular office software.
Write, edit, and update documents such as emails, reports, grant proposals, forms, and department materials like handbooks, brochures, and web pages.
Serve as a resource on office applications and promote best practices in data management.
Fill out, verify, and file administrative forms related to Clinic and departmental affairs.
Prepare meeting notes, announcements, and communications, and handle day-to-day admin tasks like purchases, expenses, travel claims, printing, equipment upkeep, and room bookings.
Coordinate logistics for courses, seminars, conferences, and special events, including registration, appointment scheduling, and collection of fees.
Maintain office supplies, order materials, and monitor equipment functionality.
Perform general office tasks such as sorting, filing, photocopying, assembling, and distributing documents.
Qualifications and Skills:
Prior experience in administrative or secretarial roles
Strong organizational and time-management skills with attention to detail.
Excellent written and verbal communication skills.
Strong capacity to work as part of a team and orientation toward contributing to collective agency and achievement.
Proficiency in standard office software (e.g., Microsoft Office Suite). Familiarity and willingness to develop greater facility with Clinic specific software such as Time2Track and Owl Practice.
Ability to manage multiple priorities, meet deadlines, and work independently.
Strong interpersonal skills, professionalism, and discretion with confidential information.
Experience coordinating meetings, events, or travel arrangements is an asset.
Minimum Education and Experience:
Hourly Salary:
Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.