Purchasing Assistant

Hendrick Motorsports

Location: 4400 Papa Joe Hendrick Blvd, Charlotte, North Carolina 28262

 

Summary:  This position will perform a diverse scope of duties related to purchasing and inventory management operations across sites of the organization.  The Purchasing Assistant will support the procurement process from beginning to end by creating purchase orders, maintaining vendor communications, tracking deliveries, and receiving and delivering goods to locations.  This position will also support inventory management through systems procedures and physical tasks.

Essential Duties and Responsibilities include the following:

• Communicate with vendors regarding product information, availability, and pricing.
• Prepare purchase requisitions and generate purchase orders based on approved requisitions.
• Update and manage order information in the purchasing system.
• Manage order documentation including quotes, order confirmations, and packing slips.
• Continuously review open orders and follow-up with vendors on delivery timelines.
• Assist with the development of sourcing plans and objectives (short and long term) in consideration of lead time, MOQ, safety stock, etc.  
• Record inventory transactions to account for product receipts and distributions.
• Monitor inventory levels to ensure adequate stock is available and prevent shortages.
• Support product inventory management by stocking, kitting, labeling, and organizing.
• Facilitate product distribution by picking, staging, and delivering to end user or work site.
• Produce or generate reports on purchasing activity, inventory transactions, and spending.
• Support delivery/collection of product to/from local suppliers.
• Contribute to continuous improvement objectives through independent work and participation in project teams.
• Provide general administrative support for the program team(s) and related procurement activities.
• Support non-routine project assignments, involving data collection, spreadsheet creation, and reporting. 
• Work closely with the department manager and other team members to assist where needed.

Qualifications:

• Accuracy - Ability to perform work accurately and thoroughly.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely; professional-level knowledge of style and editing.
• Creative - Ability to think in such a way as to produce a new concept or idea.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Innovative - Ability to look beyond the standard solutions.
• Tactful - Ability to show consideration for and maintain good relations with others.
• Enthusiastic - Ability to bring energy to the performance of a task.
• Relationship Building - Ability to effectively build relationships with suppliers and co-workers.
• Adaptability - Ability to adapt to change in the workplace
• Time Management - Manage and meet all timelines/deadlines, responsive.
• Demonstrated ability to deliver time-sensitive projects on-time and on-quality
• Demonstrated ability and desire to perform in a high paced, high precision manufacturing environment
• Demonstrated ability to work in computer applications and transaction processing  
• Demonstrated ability to self-direct
• Strong attention to detail and accuracy
• Critical thinking skills
• Flexible and creative thinking
• Ability to stand, crouch, reach, and lift 25+ pounds for periods throughout the day.

Desired Education:

√   High School Diploma

Desired Work Experience:

√  up to 3 years

Education/Experience:

• Bachelor’s degree in business, supply chain, or related field, preferred. 
• 2+ years' experience in purchasing or supply chain required.
• Working knowledge of ERP systems, specifically inventory management is required. 
• Thorough understanding of chart of accounts and account coding principles.
• Highly organized with strong attention to detail. Ability to persist and succeed with cross-functional communication within scope of responsibility.
• Must have independent problem-solving skills and the discipline to follow-up and follow through until problems are resolved.

Certificates and Licenses:

√   Valid Driver’s License

√  Forklift certification

Computer Skills:

• Proficient at Microsoft Excel, spreadsheet creation and use of formulas.

Communication Skills:

• Ability to understand and follow instructions.
• Ability to communicate effectively with customers and company personnel. Strong written and oral communication skills are required.

Attendance Expectations:

• The position requires regular and predictable attendance. 
• Role is not remote and must regularly be performed in the assigned office location.
• Scheduled shifts may include evening hours, weekends, and holidays. 
• Limited travel may be required. 

Physical Demands:

• Must be able to stand, walk, manually manipulate, reach outward, reach above shoulder level, and lift/carry up to 25+ pounds frequently.
• May be required to lift up to 50 pounds without lift assist. This position will frequently push/pull up to 100 pounds.  
• This position will occasionally sit, climb, crawl, squat, kneel, and bend. 

Environment Demands:

• This position will typically work indoors with some outdoors exposure. 
• This position may be exposed to loud noise and fumes.

Verbal and Writing Ability:

• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to effectively present information in one-on-one and small group situations to customers and other employees.

Math Ability:

• Ability to add, subtract, multiply and divide.

Reasoning Ability:

• Strong planning and organizational skills.
• Demonstrated ability to manage and organize multiple priorities.
• Problem analysis and problem resolution at both a strategic and functional level.

Core Values

Hendrick Motorsports expects all employees to exemplify the following core values:

Integrity - We believe in doing what is right for fellow team members and our clients. We will uphold the core values of Hendrick in every action we take and every decision we make.

Winning - We are passionate about continuing the Hendrick tradition of winning. We are empowered to overcome obstacles, and we do what it takes to satisfy our clients, lift up our team, and build performance.

Teamwork - We believe that people are the most important part of Hendrick. We believe through trust and respect everyone achieves more. We will work together to use our diverse individual talents and skills.

Enthusiasm - We genuinely desire our clients to know that we value them and care about them. We will recommit ourselves every day to exceeding the expectations of our clients.

Accountability - At all levels, we will live up to our commitments and hold one another accountable. We take ownership of problems and challenges that confront us and ensure that they are resolved to the satisfaction of all parties.

Improvement - We will continuously take the initiative to find ways to do our work better, smarter, and faster. We will help each other improve. We will use Hendrick resources to seek opportunities for growth and development.

This job description in no way states or implies that these are the only duties and responsibilities to be performed by this employee. 

The employee will be required to follow any other instructions and to perform any other duties and responsibilities upon the request of a supervisor. 

This job description is subject to revision at the discretion of the company.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Job cannot be performed remotely.

Hendrick is an Equal Opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. For more information regarding the EEOC, please visit https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf.