Proposal Assistant

We provide power delivery solutions for a variety of customers, including those in the utility, industrial and renewable markets. We design and build high voltage projects to our customers' specifications. Our work includes substations, transmission lines and more. We help our customers achieve their goals of creating a reliable, sustainable power grid by reducing risks and identifying innovative solutions for their problems.

Our Purpose: We pursue that which challenges us, growing our community to provide critical, creative solutions that achieve extraordinary results.

The Proposal Assistant supports the entire proposal process, from retrieving and organizing RFP documents to ensuring accurate, timely submissions. Key responsibilities include managing electronic and hardcopy files, coordinating with internal teams and handling legal requirements. The role also involves scheduling meetings, recording minutes, and safeguarding confidential information. Through strong organization and collaboration, the Proposal Assistant ensures smooth and efficient proposal preparation and delivery.

• Access and retrieve RFP documents via email and customer FTP sites

• Assemble RFP documents into a combined PDF for reference during the proposal process

• Maintain and update RFP information throughout the proposal process

• Create and maintain network and email directories for proposals

• Review and electronically file job emails and correspondence

• Create and maintain electronic and hardcopy bid binders

• Assemble hardcopies of proposal requests

• Assist proposal team members with electronic file sharing to subcontractors and vendors

• Maintains information in Unanet

• Review RFPs for special instructions regarding content and submittal requirements

• Collaborate with Estimators and Proposal Managers to complete bid forms

• Submit proposals electronically to customer FTP sites and ship hard copies via FedEx

• Handle requests to the legal department for certificates of insurance, builders’ risk, and bonds

• Ensure required documents are notarized when applicable

• Review and incorporate comments and markups to agreements when applicable

• Protect and maintain confidentiality of sensitive information

• Schedule and set up meetings; attend and record meeting minutes

• Carry out additional responsibilities as requested by the Manager of Proposal Management

• Interface with multiple departments within Beta Engineering and Crest Industries

• Run errands as needed

• Perform quality work within deadlines, with or without direct supervision

• Interact professionally with employees and customers

• Contribute effectively as a team member on all assignments

• Work independently while communicating and coordinating efforts with other employees and departments

• Communicate regularly with the supervisor regarding department issues

• Demonstrate self-motivation and strong communication skills

• Maintain a clean driving record, as use of company vehicles is required

• Highschool diploma required. Associates degree preferred.

• 2-4 years of practical experience preferred.

• Strong knowledge of Microsoft Excel, Word and Outlook is required.

• Knowledge of Adobe Acrobat, Visio and PowerPoint is preferred.

• General knowledge of Microsoft Access is preferred, but not required.

• Will work in an office environment with minimal exposure to dust, noise, and other environmental hazards. May involve prolonged periods of sitting and frequent use of a computer, keyboard, and mouse.

• Able to lift 50 pounds

• Use of company vehicle, on occasion. A successful Motor Vehicle Report (MVR) is required.