Project Coordinator

Notes to applicants:

• Dimensional sees great value from collaborating in our offices and appreciates the benefits of flexibility. Most roles fit our office-first hybrid approach: We are together on our campuses Tuesdays, Wednesdays, and Thursdays and have the choice to work in the office or remotely, depending on what is best for that work day, on Mondays and Fridays. This approach maximizes in-person collaboration and interaction while simultaneously providing flexibility and applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.

• Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.

• Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.

• The use of Artificial Intelligence during interviews and skill testing is prohibited, unless Dimensional Fund Advisors has authorized such use.

• If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.

Job Description:

The Project Coordinator will be the organizational backbone of our projects, managing documentation, facilitating communication, and tracking project progress across various stakeholders and teams at Dimensional. This role focuses on both planning and support activities to help direct the steps of a project in an efficient manner. This role is responsible for ensuring the quality, timing, and sequence of work for the global projects in Corporate Services. Successful execution of this role involves collaborating with project managers, contractors, and internal departments to deliver high-quality facilities that meet the needs of the firm.

Duties & Responsibilities:

• Assist in the planning and execution of global construction projects from inception to completion.
• Coordinate with architects, engineers, and contractors to ensure project specifications are met.
• Effectively communicate with contractors and/or on-site contacts to ensure on-time execution of all projects.
• Be familiar with different stages of the construction process for multiple jobs occurring simultaneously.
• Coordinate the contract process for goods and services for each project partnering with Legal and Finance.
• Act as liaison between Project Management and internal clients, ensuring key stakeholders receive timely updates, and client expectations are met.
• Assist Senior Project Managers and Project Managers on assigned projects or client assignments.
• Coordinate sequencing of deployment activities, timing, and scheduling of events to complement business activities.
• Organize, attend, and participate in team meetings; prepare agendas, document meeting minutes, and follow up on important actions and decisions.
• Support with creation, maintenance, updates of project schedules.
• Collection, organization, and processing of all project-related submittals and management of long-term record retention.
• Tracking permits from receipt to project closeout. Raise flags with team regarding potential risks, challenges, blockers as indicated by permit progress. Ability to assess permit geographic coverage for completeness and coverage by the permit area.
• Help ensure projects adhere to established frameworks, methodologies, and quality standards.
• Maintain and monitor detailed project plans, schedules, budgets, and expenditures sharing metrics with team, tracking goals and milestones, and informing of project status.
• Ensure all project documentation (e.g., contracts, risk logs, status reports, change orders) is current, accurate, and properly filed.

Qualifications:

• Bachelors degree.
• Strong verbal and written communication skills, with the ability to deliver composed and concise updates and recommendations to executive leadership.
• Analytical and problem-solving mindset with a proactive approach to risk mitigation.
• Exceptional leadership and interpersonal skills to build trust and credibility across a diverse workforce.
• Ability to weigh broad spectrum of considerations when making recommendations on project deliverables.
• Proficiency in developing, implementing, and managing construction schedules.

Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal opportunity for all employees and applicants.  The Company recruits, hires, trains, promotes, compensates, and administers all personnel actions without regard to actual or perceived race, color, religion, religious practice, creed, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), caregiver status, gender, gender identity, gender expression, transgender identity, national origin, age, mental or physical disability, ancestry, medical condition, marital status, familial status, domestic partnership status, military or veteran status or service, unemployment status, citizenship status or alienage, sexual orientation, status as a victim of domestic violence, status as a victim of stalking, status as a victim of sex offenses, genetic information, political activities or recreational activities, arrest or conviction record, salary history, natural hairstyle or any other status protected by applicable law except as otherwise required or permitted by law or regulation applicable to the Company or its affiliates.