Essential Functions (Principal Duties and Job Responsibilities):
Administers and coordinates department activities and office services as per the Dean’s Office Standard Operating Procedures, including answering the phone and assisting with messages for inter-office staff and administrators. 15%
Plans, schedules and facilitates meetings of office staff, deans and faculty, and organizes the Office Calendar. 10%
Assists with managing Dean’s Office emails (responding, forwarding, filing, etc). 10%
Acts as liaison with other departments, faculty, staff, students and external organizations and responds to inquiries regarding departmental policies, procedures and functions. 5%
Annual reporting and data collection for School-related programs such as the Health Careers Opportunity Program. 5%
Provides administrative support to the Office of Compliance. Assists with ensuring that all faculty and staff are in compliance with legal requirements for documentation. 10%
Provides logistical support for events and the Health Careers Opportunity Program. 10%
Responsible for the content maintenance of the School of Dentistry portion of the website by updating and maintaining accurate information on the MMC website, and management of social media communication for the School of Dentistry in conjunction with the Director of External Affairs and Marketing. 10%
Coordinates Accreditation Programs, assists with cataloguing accreditation data and maintains accreditation documents in a centralized area. 5%
Updates the Dean’s Dossier Notebook and CV as accomplishments occur, at least quarterly. 5%
Serves as a back-up to the Executive Associate for composing, formatting and typing correspondence, and assists with the completion of DEC and Dean’s Team meetings. 5%
Performs other duties as required. 10%
Knowledge, Skills and Abilities Required:
· Demonstrated proficiency in various PC-based applications including word processing and spreadsheets.
· Demonstrated knowledge of various social media platforms and processes.
· Effective verbal and written communication skills.
· Strong composition and editing skills.
· Good organization and time management skills.
· Sufficient supervisory and training skills to work with assigned staff.
· Demonstrate interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.
Knowledge, Skills, Abilities Preferred:
· Comprehensive knowledge of institutional policies, procedures and organization structure.
· Work knowledge of accounting principles and procedures including budgetary processes.
· Experience working in an academic environment.
· Experience assisting with large events.
· Familiarity with privacy laws such as FERPA and HIPAA.
Education and Experience Required:
A bachelor’s degree from an accredited college or university and a minimum of three (3) years of related experience is required.
Education and Experience Preferred:
A master’s degree from an accredited college or university and a minimum of four (4) years of related experience is preferred, OR a bachelor’s degree from an accredited college or university and a minimum of eight (8) years of related experience