Procurement Manager at Glean

About Glean:

Founded in 2019, Glean is an innovative AI-powered knowledge management platform designed to help organizations quickly find, organize, and share information across their teams. By integrating seamlessly with tools like Google Drive, Slack, and Microsoft Teams, Glean ensures employees can access the right knowledge at the right time, boosting productivity and collaboration. The company’s cutting-edge AI technology simplifies knowledge discovery, making it faster and more efficient for teams to leverage their collective intelligence.

Glean was born from Founder & CEO Arvind Jain’s deep understanding of the challenges employees face in finding and understanding information at work. Seeing firsthand how fragmented knowledge and sprawling SaaS tools made it difficult to stay productive, he set out to build a better way - an AI-powered enterprise search platform that helps people quickly and intuitively access the information they need. Since then, Glean has evolved into the leading Work AI platform, combining enterprise-grade search, an AI assistant, and powerful application- and agent-building capabilities to fundamentally redefine how employees work.

About the Role:

Glean is seeking a Procurement Manager who will be responsible for end-to-end procurement activities and execution in alignment with Glean’s Procurement Policy. This role will involve developing and implementing procurement strategies, sourcing, negotiating contracts, and managing supplier relationships. This role ensures timely purchase requisition (PR) creation, purchase order (PO) issuance, contract lifecycle follow-up, and vendor management while maintaining high standards of compliance, documentation, and audit readiness and achieving the cost effectiveness. The Procurement Manager will collaborate closely with Legal, Security, Strategic Finance, Accounting and Business teams to ensure approvals, documentation, and compliance with company policies and procedures.

You will:

Develop and implement procurement strategies that align with the Glean’s objectives and operational needs
Establish sourcing strategy, guidelines and procedures to ensure efficiency and compliance.
Manage the purchase requisitions end to end from (PRs) to PO process including review of support documents, along with collaboration with legal, strategic sourcing, strategic finance, accounting, security and assist with vendor onboarding.
Serve as a trusted advisor and strategic partner to business stakeholders, ensuring proactive communication, removing roadblocks, and driving timely execution.
Review and validate the Purchase requisitions for completeness, and proper GL/cost center coding per the spend approval matrix. Monitor and enforce adherence to the Spend Approval Matrix and policies, escalating exceptions as needed.
Support period-end close activities including open PR/PO reviews, IR reconciliations, and accrual completeness checks along with supporting internal and external audits
Identify and evaluate potential suppliers, ensuring they meet the Glean’s quality and cost requirements.
Build and maintain strong relationships with suppliers to ensure reliable supply chains.
Conduct regular performance reviews and audits of suppliers to ensure compliance with contractual agreements.
Partner with Legal and Security teams for contract thresholds, mandatory clauses, and redlines; ensure vendor risk assessments (VRAs) are completed.
Manage vendor onboarding and validation documentation (e.g., W-9/W-8, GST/VAT, TDS/WHT, banking verification) and maintain accurate supplier master data.
Negotiate favorable payment terms and conditions with suppliers to optimize cost savings and quality.
Review and manage procurement contracts, ensuring compliance with legal and regulatory requirements.
Resolve any contract disputes or issues that may arise.
Create, document, and maintain SOPs to standardize procurement processes and ensure compliance and efficiency.
Monitor and analyze procurement expenditures to identify cost-saving opportunities.
Develop and implement strategies to reduce costs without compromising quality or service.
Prepare and present regular reports on procurement activities and financial performance.
Identify and report After-the-Fact (ATF) purchases and coordinate corrective and preventive actions.
Identify potential risks in the supply chain and develop mitigation strategies.
Ensure compliance with all relevant regulations, standards, and Glean’s Global Procurement Policy.
Maintain complete, organized, and retrievable documentation for each purchase (business requirement, PR, PO, Contract, SOW, negotiate docs, Invoice, Estimates, Quotes, and pay terms).
Ensure all procurement systems is updated with the approval matrix, global procurement policy guidelines, PR tool training to business requestors and system upgrades as owner of the procurement tool

About you:

Master’s degree in Supply Chain Management, Business Administration, or a related field.
8+ years of progressive experience in procurement, strategic sourcing preferably within startup, dynamic and high-growth environments.
Strong knowledge of procurement best practices, supply chain management, and contract negotiation.
Excellent negotiation, communication, and interpersonal skills.
High attention to detail with a focus on ensuring accuracy and compliance in all procurement processes
Experience with vendor master data management, contract management, and procurement compliance is a plus.
Experience administering procurement software platforms such as Coupa, SAP Ariba, or Oracle Procurement Cloud, ZIP, Ramp,
Strong analytical and problem-solving abilities with ability to work independently and manage multiple priorities in a fast-paced environment.Experience with international procurement and supplier management.
Familiarity with SaaS, AI, or technology enterprise environments.
Ability to adapt to changing market conditions and company needs.
The ideal candidate possesses strong process discipline, stakeholder management skills, and the ability to drive efficiency and control across the procurement lifecycle.
the ideal candidate will have a strong background in procurement, excellent negotiation skills, and the ability to thrive in a fast-paced startup environment.

Location:

This role is hybrid (4 days a week in our Bangalore office)

We are a diverse bunch of people and we want to continue to attract and retain a diverse range of people into our organization. We're committed to an inclusive and diverse company. We do not discriminate based on gender, ethnicity, sexual orientation, religion, civil or family status, age, disability, or race.

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