Operations and Administration Associate at Hillel of San Diego

Operations and Administration Associate

Hillel of San Diego

Role Overview

Make your mark by joining the team at Hillel of San Diego. We are seeking a skilled operations professional that takes an active hands-on approach to support and delivery of administrative and building project management and identifies and responds effectively to organizational needs while addressing longer-range priorities. You will ensure our facilities are safe, secure, and efficiently run and support the customer-service experience at our sites. The Associate reports to the Community Relations Director, with the added benefit of working closely with the advancement team, programming team, and senior leadership.

What You’ll Do

Building and Space Management: Provide broad coordination and support in managing the Hillel of San Diego facilities and lease portfolio which includes but is not limited to: coordination of facilities management and vendor support, maintenance management, building repairs management, scheduling across several teams, building supply orders, facilities technology, rental logistics and execution, safety and security, student ambassadors (front desk staff management), and providing set-up and supply support for programming teams.

Administrative Services: Provide administrative and operational logistical support for senior leadership, particularly around our work combatting antisemitism and some board relations.

What You're Great At 

• Working well with others and being able to communicate and engage with a multitude of stakeholders: colleagues, tenants, vendors
• Being a team player and tackling all tasks, no matter how big or small
• Understanding and anticipating needs, and taking proactive measures
• Excelling in a fast-paced work environment that involves managing multiple projects simultaneously.
• Staying organized and remaining calm when unexpected situations occur
• Creating systems that work
• Managing relationships with internal and external partners
• Handling confidential and time-sensitive information

Who We're Looking For 

• Previous work experience in facilities and building operations management, preferably 2-4 years
• Previous experience in managing vendors
• A customer service-oriented approach to your work
• Physical ability to lift and move objects weighing up to 50 pounds
• Professional etiquette in both written and oral communication
• An eye for detail and pride in the quality of your work
• A desire to learn and grow while working hard in an exciting, fun office environment

What You’ll Receive

• Competitive salary in the nonprofit marketplace. The salary range for this role is $58,000- 70,000
• A comprehensive benefits package, including health insurance, retirement plan, Life, AD&D, and Long Term Disability (LTD) insurance, Flexible Spending accounts, generous vacation/sick time, and parental leave.
• Great professional development, mentoring, and skill-building opportunities

Hillel of San Diego is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.