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We are looking for an Occupancy Planner, to join our Occupancy Planning and Management Account team.

What this job involves

As Occupancy Planner, you will be responsible for tracking, analyzing, and managing the space and occupancy data. You will support the Senior Occupancy Planner with this information to develop scenarios, analytics, space plans and projects for our client’s portfolio across the EMEA region.

This is a HRBYID work role, we are looking for a candidate in the Warsaw, Poland area who can work from our client's office or the JLL office 1-2 days a week.

Your Key Responsibilities will be centered around maintaining the clients portfolio of space within the CAFM system including but not limited to the following activities:

Space Data Management

Keep floorplan layouts, space types, furniture and employee allocations up to date.
Regular data auditing, portfolio site alignment to lease database and other systems.
Maintain accurate occupancy records and metrics in the CAFM system (FMS) as well as how we share or report the data and insights.
Generate regular occupancy reports and performance metrics, include monthly headcount reporting, portfolio reporting, & ad-hoc space, lab, Business Unit, and headcount analysis requests.
Conduct comparative analysis of occupancy performance across properties.

Additionally, you will contribute to and support the region’s Senior Occupancy Planner in the following activities:

Space Planning

Analyze current and projected space needs across portfolio properties
Create detailed space allocation reports, plans and layouts: Workplace programming, footprint recommendation, test fits, furniture planning, neighborhood planning, tactical planning.
Through Utilization and Attendance analysis create responsive, efficient and future-ready workplace environments.
Develop comprehensive occupancy forecasts and space utilization models
Develop scenarios for space reconfiguration and relocation planning
Ad-hoc space requests

Strategic Planning

Collaborate with Transactions teams to align occupancy strategies with market conditions
Support lease renewal negotiations with occupancy impact analysis
Create responsive, efficient, and future-ready workplace strategies aligned to the client’s Hybrid Workplace model.
Monitor occupancy metrics and trends to identify optimization opportunities

Provide data-driven insights for strategic real estate decisions.

Client and Account Initiatives

Manage technology integration by supporting site set up of the client’s Mobile Workplace App used for space bookings, wayfinding, office information and more.
Contribute to quarterly CPI initiatives and Quarterly Business Reviews (QBR)

Business Intelligence

Extract and analyse data to support in the BI Dashboard development initiatives of Occupancy Planning, our client, and the Account.
Contribute to integrations of AI capabilities with client, account, and personal initiatives to increase productivity and strengthen deliverables and insights.

Sounds like you? To apply, you need to be

Proactive

Asking the right questions to understand our clients' underlying needs will help you be effective in your role. We will expect you to work independently, multi-task, and manage your time to meet deadlines, as you'll often need to reorganize your daily schedule to deal with your team's changing necessities and requests. We will also look to you to be proactive and innovative in developing solutions with your stakeholders and driving their implementation.

Tech-savvy

You will be successful in the role if you are comfortable using software to support planning solutions and communicate ideas clearly with the planning team and client. This includes having advanced skills in AutoCAD, and Microsoft Excel (pivot table, vlook-up, cell calculations). In addition, proficiency in Microsoft Office Suite and the ability to consolidate data and floor plans into PowerPoint Presentations and experience with CAFM / IWMS software will be highly valuable.

A communication champion

Excellent communication skills are important – both written and spoken. An individual with strong interpersonal skills, able to understand complex ideas and communicate them to others, and an ability to interact with external and internal clients will be successful in the role. Most importantly, it would help if you look forward to working as part of a diverse, supportive, and talented team.

Dynamic

Thinking strategically, simplifying the complex, seeing the big picture, and driving results are a few of the role's basic requirements. Moreover, you should thrive on change and have an appetite for risks. We would love your intellectual curiosity towards digital drive, hunger for learning, and urge to meet deadlines.

Below are skills and experience that we are looking for:

· Strong AutoCAD and Excel capabilities

· Advanced data analytical skills and ability to articulate stories through data

· Attentive to detail and accuracy - particularly numbers and spatial creativity

· Highly organized and attention to detail

· A working knowledge of occupancy utilization, office design principles and trends such as the hybrid workplace is preferred

· A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is preferred

· Ability to lead through influence

What you can expect from us:

Contract of employment
Benefits package (private healthcare, cafeteria system, life insurance)
Hybrid work possibility (3 days from the office per week) in an attractive location (Warsaw Spire) near the subway station
Opportunity to demonstrate your own initiatives in a multinational Company with great and long-term career prospective
Opportunity to participate in training and development programs
Friendly and supportive company culture

Location:

On-site –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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