Work Schedule
Standard Office Hours (40/wk)Environmental Conditions
OfficeJob Description
Summary:
Responsible for handling outbound domestic and international shipping including packing and labeling shipments. Involves comprehensive management of export trade compliance duties for the company and requires familiarity with local and international Government regulations. Primary responsibility is to ensure the highest level of quality order fulfillment through order receipt to product delivery of Thermo Fisher products.
Essential Functions:
• Prepare, process and ensure accuracy of essential export documentation, including but not limited to bills of lading, packing lists, commercial invoices, Canadian export declarations (CERS), certificates of origin (COO), and advanced ship notices.
• Ensure compliance with Canada Customs Export regulations and applicable trade regulations.
• Assess the eligibility of various Free Trade Agreements and/or CUSMA.
• Participate actively in CBSA customs audits, internal audits, and other significant projects as required.
• Coordinate domestic and international shipments, providing follow-up with internal and external
customers.
• Organize Dangerous Goods (DG) shipments by air and road, ensuring compliance with relevant
regulations.
• Process sales orders using the SAP system for billing purposes.
• File Canada Export Reports using CBSA websites.
• Serve as the Air Cargo Representative, ensuring adherence to Transport Canada's Known Consignor
Program.
• Prepare samples and commercial shipments as needed, maintaining critical metric datasheets.
• Use the Cold Chain Management (CCM) Web System and Serialization System (RockIT) or similar
systems.
• Conduct restricted party screenings for business partners.
• Support management in resolving logistical issues raised by clients, such as shipping delays, damaged
products, and documentation discrepancies, while maintaining clear and proactive communication with
clients in compliance with the Logistic Routing Guide.
• Adhere to the Company's Global Trade Compliance Policy and Global Trade Compliance Management System.
• Maintain a safe working environment and report potential hazards.
• Perform alternating or rotating shift work as required.
• Travel to offsite warehouse location is required.
REQUIRED QUALIFICATIONS
Education:
• High school diploma or equivalent required.
Experience:
• Minimum 3 year of experience in export regulations, documentation, and compliance standards.
• Minimum 3 years of SAP experience in the sales & distribution, planning and shipment module.
• Minimum 3 years of experience filing Canada Export Reports using CBSA websites.
Equivalency:
Equivalent combinations of education, training, and relevant work experience may be considered.
Knowledge, Skills, and Abilities:
• Familiarity with the Canada Customs Tariff and possess comprehensive knowledge of HTS
classification.
• Demonstrate knowledge of INCOTERMS and understand the responsibilities outlined in sales
contracts.
• Highly organized and able to undertake and prioritize a multitude of tasks in a fast-paced environment.
• Strong attention to detail, highly efficient and effective time management skills.
• Work efficiently with limited supervision.
• Strong oral and written communication skills.
• Dedicated to achieving outcomes.
• Strong interpersonal skills.
• Proven computer proficiency with Microsoft Office programs.
• Proficiency with the English Language.
Standards and Expectations:
Follow all Environmental Health & Safety Policies and Procedures. Work collaboratively with fellow team members, modelling positive team principles and partnering to meet project and departmental objectives.
Perform all duties within strict compliance with Patheon quality systems Standard Operating Procedures
(SOPs) and Good Manufacturing Practice (GMP). Maintain the workspace in a clean and orderly fashion.
Effectively engage in and adhere to departmental systems to maintain a smooth and efficient workflow (visual management, scheduling systems, etc.). Always be client and patient conscious.
Understand Key Performance Indicators and strive to improve the performance of the team by identifying areas for system improvements and engage in problem solving. Model positive thinking and is open to change, motivating the team to adapt to shifts in priorities and new ways of working. Proactively identify areas for improvement in the execution of procedures. Communicate risks to timelines in an initiative-taking manner. Consistently strives to improve skills and knowledge in related fields.
Physical Requirements:
Light physical effort and fatigue. Walks, sits, or stands for limited periods. May require occasional equipment operation including keyboard equipment. Lifts light items for limited duration. Typically located in a comfortable indoor area. There may be exposure to mild physical discomfort from factors such as dust, fumes or odours, temperature extremes, loud noise, strong drafts, or bright lights. Use of Personal Protective equipment may be required and may include any of the following: safety glasses, safety shoes, lab coat, gloves, hair net, beard cover, safety apron, respirator occasionally.