Head of Fund Reporting & Documentation

The Role: 

We are seeking an experienced and strategic senior leader to join our Client Reporting function as Head of Fund Reporting & Documentation. This role bridges BAU responsibilities with strategic operating model design.  BAU responsibilities include the production, oversight, and continuous evolution of all fund-related documentation provided to clients and regulators, including factsheets, regulatory disclosures, and other investor communications.

The successful candidate will bring deep expertise in fund reporting processes and systems, demonstrate strong risk and control behaviours, and lead the transformation of manual workflows and processes into automated, scalable solutions. A key element of the role will be to define and support the implementation of future operating model for the fund reporting team, aligning with broader business objectives and projects

Key Responsibilities:

Strategic Operating Model Design:

• Be a key input in to defining the strategic development and future operating model for fund reporting and documentation - people, process, data
• Be responsible for implementing operating model and strategic changes in to the team. Working closely with programme managers to deliver required outcomes
• Ensure new operating model is aligned with business growth, regulatory change, and client expectations.
• Drive automation and digitization of reporting processes using appropriate technologies and platforms that align with overall reporting objectives.

Data & Technology:

• The successful candidate will possess a strong understanding of the data architecture underpinning fund reporting, including factsheets, KIIDs, PRIIPs, and annual reports.
• Using this knowledge, be responsible for generating ideas on how to improve and automate data sourcing
• Be responsible for ensuring the accuracy, consistency, and integrity of data used across all reporting outputs and to develop ideas and implement solutions to improve this with the use of technology
• A deep knowledge of the underlying data and regulatory data requirements is essential to support strategic improvements to the reporting operating model. Good understanding of analytics and other data sets used in reporting

Fund Document Oversight & Controls (BAU):

• Own the end-to-end production (BAU) and governance of all mutual fund-related documents, including factsheets, KIDs/PRIIPs, annual reports, and other client and regulatory disclosures. This includes bespoke reports we may provide to large strategic fund investors
• Establish and maintain strong control and quality assurance processes to ensure the accuracy, consistency, and compliance of all published materials.
• Establish and monitor key performance indicators (KPIs) and control frameworks to manage operational risk.
• Act as the primary point of contact for internal and external stakeholders, including Product, Distribution, Compliance, Legal, and Investment teams, to ensure timely and accurate delivery of fund documentation.
• Manage the BAU change pipeline (i.e. new funds/sharelesses & new regions)
• Oversight and close steering of our vendors

Harmonisation & consistency of reporting processes:

• Work with other reporting teams to establish consistency and harmonisation of reporting processes and technologies.
• Ensure that the ways of working are holistic across teams, be a change driven influence to deliver this and ensure your team are not working in isolation

Regulatory Change Management:

• Monitor regulatory developments (e.g. PRIIPs) and lead the implementation of changes to fund documentation in collaboration with Compliance, Legal & other relevant internal stakeholders.

Team Leadership:

• Lead and develop a high-performing team of reporting specialists and documentation analysts, fostering a culture of accountability, innovation, and continuous improvement. 
• Nurturing and developing talent.

Key Knowledge, Skills & Experience:

Essential:

• Extensive experience in fund reporting and documentation within asset management, with deep knowledge of mutual fund structures and regulatory requirements.
• Strong understanding of key fund documentation types (e.g. factsheets, KIDs/PRIIPS, prospectuses, annual reports) and their production lifecycle.
• Demonstrated ability to lead operational transformation and implement technology-driven solutions.
• Deep understanding of client types and reporting requirements within an asset management context.
• End-to-end knowledge of the client reporting lifecycle: data sourcing, production, quality control, and delivery.
• Deep understanding of the data used in the various fund artefacts produced by a client reporting team.  A clear understanding of what “good” looks like to proactively improve client experience.
• Proven leadership experience, with the ability to manage teams and influence senior stakeholders across the business.
• Familiarity with regulatory frameworks impacting fund documentation (e.g. SFDR, PRIIPs, MiFID II, UCITS, AIFMD).
• Experience implementing and managing control frameworks and quality assurance processes.
• Strong project management and change delivery skills, with a track record of driving operational improvements.
• A solution oriented approach to business challenges.  Strategic thinker with the ability to translate vision into actionable plans.
• Excellent written and verbal communication skills, with the ability to translate complex information into clear, client-friendly outputs.
• Experience working with reporting platforms, data tools, and automation technologies.
• Ability to manage vendor relationships and oversee outsourced production processes.
• Experience with working with off shore teams is key

Desirable

• Experience with digital distribution of fund documents and integration with client portals or platforms.
• Knowledge of data management principles, including data lineage, governance, and quality.
• Familiarity with Power BI or similar tools for reporting and MI generation.
• Exposure to ESG-related reporting and documentation requirements.
• Experience working in a global, multi-jurisdictional environment.
• Strong experience in a similar role within asset management

Recruiter: Sarah Hawkins

Job level: Manager or Expert