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Hitachi

GTS Document Controller

London Full time

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

London, Greater London, United Kingdom (Hybrid)

Our Opportunity

We are currently looking for a Document Controller to join the team in our Stratford office. Day to day you will be working in a team of Document Controllers and manage relationships with teams from every part of our business. You will need strong stakeholder management skills and be highly organised. 

This role will work from our office in Stratford, London. You will enjoy our SMART working policy, which sees you in an office a minimum of twice per week, with the ability to work in a hybrid fashion around this. 

Key Responsibilities:

Your responsibilities will include, but not be limited to:

  • The implementation of Document Management activities across projects in accordance with the Data Management Plan
  • The definition of detail document management processes
  • Support to the creation, review and approval of project documents and data
  • The creation and maintenance of document and data registers
  • The maintenance and protection of document and data repositories (hard and soft copy)
  • Receipt and distribution of documents and data
  • Performance of document and data record verification activities, including reviewing key repositories
  • Liaison with internal team, client and subcontractors to resolve queries
  • Archiving of documents and data in accordance with the Data Management Plan
  • Understand and follow the project delivery processes, methodologies, and use the defined tools as set out in the Hitachi Management System and the project specific Data Management Plans

Technical Skills and Experience

  • Previous experience in a customer facing role
  • Experience with Data Management tools such as SharePoint or LiveLink, as well as strong MS Office and Adobe skills
  • Prior experience of implementing document and data management within a Project and/or Commercial environment
  • Able to work with minimal direction delivering document and data management activities within a challenging environment
  • Understanding of Configuration Control.

Human Skills

  • Able to establish strong relationships with the rest of the team
  • Methodical and meticulous, with a keen eye for detail
  • Proactive
  • Good interpersonal, verbal and written communication, including good customer service skills
  • Excellent relationship management skills with internal and external stakeholders
  • Able to learn and understand the process of controlling our artefacts
  • Strong at working on initiative and helping to drive the team forward

Qualifications:

  • GCSEs in English and Math’s or equivalent
  • High standards of numeracy and literacy

What We Can Offer

We’re committed to giving you opportunities to be your best. We believe in embracing the passion and potential of our people, and to achieve this we offer market leading training, development and experiences, along with the opportunity to be mentored and coached by some of the smartest minds in the industry. We hire from within as our first priority, so you’ll have a myriad of opportunities within our diverse, global organisation.

Flexibility

Your health and well-being matters to us and that’s why we offer you the flexibility to do what’s important to you; whether that’s part time hours, job sharing, home working, or the ability to flex your start and finish times. Where possible, we support a working pattern that suits your lifestyle and helps you reach your ambitions.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.


At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail.

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