Graduate Academic Advisor III

Job Title

Graduate Academic Advisor III

Agency

Texas A&M Engineering

Department

Mechanical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Graduate Academic Advisor III, under general supervision, advises students concerning their educational and/or career goals, academic requirements, and related personal concerns; connects students with appropriate campus resources, assists with problem-solving, and supports student success and retention; manages student records, develops advising materials, and may assist with coordinating events; contributes to the development of advising policies, evaluates practices, and implements strategies to enhance the effectiveness and efficiency of graduate advising and student services.

Responsibilities:

• Meets and corresponds with graduate students to provide academic advice and guidance, ensuring compliance with university and departmental regulations.
• Refers students to appropriate campus resources and departments.
•  Assists international students with International Student & Scholar Services (ISSS) processes, electronic forms, etc.
• Reviews and approves graduate degree plans, assists students with adds, drops, withdrawals, changes of curriculum, and other academic processes.
• Reviews and approves ARCS requests. 
• Manages the administrative processes of the Ph.D. Qualifying Examination. 
• Organizes and maintains graduate student records; reviews academic records to monitor graduate students’ degree progress; organizes and interprets graduate student data.
• Contributes to the development and revision of informational material, handbooks, newsletters, etc.
• Works with faculty to ensure timely student progress and other matters related to graduate students.
• Assists with curriculum updates (new course requests, course changes) and administrative work associated with course registration.
• Communicates and coordinates with university and college-level offices, including ISSS, the Graduate & Professional School, College of Engineering Dean’s Office, and others. 
• Reviews and provides input on graduate scholarship applications.
• Participates in graduate program events and activities, including prospective student visits, new student orientation, and graduation receptions.
• Occasional work beyond normal office hours and/or work on weekends.
• Other duties may be assigned.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of related experience.

Knowledge, Skills and Abilities:

• Proficiency with student information systems and Microsoft Office applications.
• Knowledge of university policies, procedures, and graduate education processes.
• Experience providing academic advising, student support, and guidance. 
• Strong organizational skills and attention to detail, with an ability to manage confidential records. 
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Excellent communication and interpersonal skills.
• Ability to apply analytical thinking to evaluate and improve advising and program practices.
• Commitment to fostering an inclusive, supportive, and collaborative environment for all students, faculty, and staff.

Work Location:

• Main Campus – College Station, TX.

About Mechanical Engineering

The J. Mike Walker '66 Department of Mechanical Engineering at Texas A&M University is a national and international leader in mechanical engineering education. Our scholarship, research, and service to our communities are supported by recruiting and nurturing top students, faculty, and staff passionate about learning, advancing human knowledge, and making high-impact contributions to society.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest (dependent upon position)

Applications received by Texas A&M Engineering must have all required job application data entered.

Failure to provide all job application data could result in an invalid submission and a rejected application.

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present original and unexpired documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.