The Opportunity
Job Responsibilities:
- Maintain vendor form or vendor registration requested by the client.
- Assisting in invoice submission to e-billing platform (make sure amount submitted match with amount on the invoice; regularly checking the latest status - pending approval, approved or paid); inform revenue team if the status is still pending after 1 week after invoice submitted).
- Assisting in Opening Matter, such as processing the opening form after the matter is cleared by the conflict check or NBI team, sending the matter number to related parties, filing/documentation opening forms that have been signed by the Partner in Charge and supporting documents (hard copy and soft copy of engagement letter, fee quote, and email correspondence to clients).
- Update spreadsheets of close matter and report to HSF Global Conflict Check team.
- Coordinate with the receptionist to send out the hard copy of invoice and maintain the receipts.
- Inform Revenue Team and Legal Support Assistant when the hard copy invoice is sent out.
- Liaise with the bank officer regarding a bank reference request.
- Updating rates in matter files
- Assisting biller to prepare draft invoice
Requirements and skills:
- Proven work experience as a Finance Administrator, Finance Assistant or similar role
- Hands-on experience with accounting software
- Advanced knowledge of MS Excel (creating spreadsheets and using financial Excel functions)
- Good understanding of bookkeeping procedures
- Time-management and organization skills
- Confidentiality
- Bachelor’s degree in Finance, Accounting or Economics
Team
Business Finance
Working Pattern
Full time
Location
Jakarta (HBT)
Contract type
Fixed Term Contract
Diversity & Inclusion
We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.