The Admin & Finance Specialist plays a critical role in ensuring smooth financial operations and administrative support across the organization. This role oversees client billing and renewals, accounts payable/receivable, vendor management, and financial reporting, while also managing office administration and internal coordination. By combining strong analytical, organizational, and problem-solving skills, the Specialist ensures accuracy, compliance, and efficiency in both finance and administrative processes.
1. Client Billing & Account Management
Maintain client license database and records in FieldPoint, GP, and MatterLink
Manage client invoicing (contracts, add-ons, new sales, PS services)
Oversee contract renewals, price increases, and notifications
Ensure compliance with tax status and billing laws
2. AP/AR & Vendor Management
Enter and manage AP/AR, vendor contracts, renewals, and employee expenses.
Reconcile accounts (PS, 3rd party, sales, attrition).
Manage concessions, credit memos, and write-offs.
Oversee vendor renewals, facilities contracts, and SOC2 compliance documentation
3. Financial Reporting and Revenue Analysis
Prepare and maintain weekly, monthly, and quarterly reports
Support strategic pricing and revenue analysis discussions by ensuring leadership has accurate data for decision-making
Support forecasting reviews by compiling and analyzing data to inform financial planning
4. Office Administration & Internal Support
Manage incoming calls, emails, and mail
Oversee office and IT supplies, copier contracts, and postage accounts
Support company events, outings, and internal communications
Manage web access portal & software downloads
Qualifications:
1-2 year experience in business administration or accounting/finance
Familiarity with enterprise business systems
Strong Microsoft Office skills (especially Excel)
Effective analytical skills to sort, check and verify accounting figures
Strong organizational, time management, analytical, and communication skills
Extreme attention to detail
Expert problem solver
Good communication skills
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Jonas Software is the leading provider of enterprise management software solutions to the Country and Golf Clubs, Foodservice, Construction, Fitness & Sports, Attractions, Salon & Spa, Education, Radiology/Laboratory Information Systems, and Product Licensing industries. Within these vertical markets, Jonas is made up of over 65 distinct brands, which are respected and leaders within their own domain.
Jonas’ vision is to be the branded global leader across the aforementioned vertical markets and to be recognized by customers and respective industry stakeholders as the trusted provider of ‘Software for Life’ and as an ambassador for technology, product innovation, quality, and customer service.
Jonas Software is the valued technology partner of over 60,000 customers worldwide in more than 30 countries. Jonas employs over 2,000 skilled individuals consisting of a cross-section of industry experts and technology professionals. Jonas is headquartered in Canada and also operates offices throughout North America, the United Kingdom, Europe, Australia New Zealand and Africa. Jonas is a 100% owned subsidiary of Constellation Software Inc., headquartered in Toronto and traded on the S&P/TSX 60.