Facilities Coordinator

We are currently seeking a highly motivated and detail-oriented individual to join our team as a Facilities Coordinator. As the Facilities Coordinator, you will be responsible for overseeing and managing the day-to-day operations of our office facility. You will work closely with various departments and vendors to ensure the smooth functioning of the facility and provide excellent service to our clients.  
 
You will be the main point of contact on site for our global asset management client in Sydney CBD, the role will be 40 hours per week, 8:30 AM – 5:30 PM, Monday to Friday. 

 
An overview of the role: 

• Support reception counter and manage mail/couriers  

• Handle external visitor management and organise meeting catering  

• Assist with internal visitor coordination including badges and desk allocation  

• Coordinate meeting room reservations and catering setup  

• Connect Teams and video conferences as required 

• Pack and unpack the dishwasher when required  

• Maintain premises in neat, working condition  

• Ensure pantry and printing rooms are adequately stocked  

• Provide administrative tasks and reporting as requested 

• Manage contractors to ensure performance meets required standards 

• Source vendors and issue purchase orders through procurement process 

• Ensure accurate purchase order management in client procurement/financial systems 

• Assist with financial processes including invoicing and payments  

• Provide remote operation support for Melbourne Office 

• Supervise the part time receptionist as well as oversee cleaning contractors  

Sounds like you? This is what we are looking for: 

• Previous experience in facilities coordination in a similar environment 

• Strong organisational and time management skills 

• Excellent communication and interpersonal abilities 

• Knowledge of facility operations and maintenance best practices 

• Ability to work independently and handle multiple tasks simultaneously 

• Proactive mindset and ability to think critically and problem-solve 

• Understanding of health and safety regulations 
   

What you can expect from us:  
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. 

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. 
 

Interested candidates, please apply following the link below quoting job reference number REQ464241.