Executive Associate

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Position Summary

The Global Biometrics and Data Sciences (GBDS) Executive Associate provides support to members of the GBDS leadership teams: Biostatistics, CSDIA, Strategy and Business Operations, and Data Sciences.                             

Position Responsibilities         

• Execute a wide range of sophisticated administrative responsibilities, such as proactive calendar oversight, effective coordination with fellow executive assistants, arranging both domestic and international travel, ensuring the manager is well-prepared for meetings by assembling necessary materials and pre-reads, and overseeing departmental SharePoint management.
• Demonstrates advanced organizational and communication abilities.
  • Effectively maintains and coordinates office operations and procedures, including processing expense reports, handling purchase orders, and providing administrative services as required.
  • Ensure compliance with T&E policies by overseeing both international and domestic travel arrangements, reconciling business expenses for executives and staff, and managing departmental T&E budgets.
  • Engage professionally with senior executives and matrix team members, manage confidential information discreetly, and consistently exercises diplomacy and sound judgement in sensitive situations.
• Works independently and efficiently
  • Anticipate the needs of the manager and/or team and take appropriate steps to achieve the required outcomes with minimal supervision, ensuring accuracy and efficiency to meet deadlines.
  • Activities are prioritized and actions taken according to an understanding of departmental objectives and business requirements.
  • Support requests (such as IT, systems, or facilities issues) are prioritized and completed promptly.
  • Keeps up to date with professional and technical knowledge by participating in BMS continuous learning modules relevant to the department.  
• Additional coordination of activities and projects as needed
  • Support project activities, including monitoring timelines, tracking deliverables, and following up on action items.
  • Coordinate and facilitate special projects, cross-functional meetings, and team events.
  • Identify and implement process improvements for increased efficiency.

Degree Requirements

•    High School degree, some college or degree desirable.

Experience Requirements

10 years of administrative or comparable experience; prior BMS and for Executive Associate, experience required.

Competency Requirements

• Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint, Teams). 
• Knowledge of BMS Systems and Processes, video conferencing and Microsoft teams, Concur Travel and T&E, Ariba/SAP, SharePoint, eSetup/411, eTime, Workday, Room Scheduler.
• Demonstrates ability to identify patterns in recurring tasks and develop efficient solutions that streamline processes and improve productivity.
• Demonstrates ability to prioritize, proactively work independently and collaboratively with other administrative assistants/external partners in a highly professional manner, across organizational levels, functions, and supports Business needs across different time zones and during periods of heavy workload
• Successful candidate must be able to learn new tools and systems in an ever-evolving environment.
• Exhibits a positive work attitude, and high productivity
• Excellent verbal and written skills

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Madison - Giralda - NJ - US: $59,840 - $72,512

The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience. 

Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/.

Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.