Executive Assistant II

Job Title

Executive Assistant II

Agency

Texas A&M Agrilife Research

Department

Research Director Management

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

About Texas A&M AgriLife Research

As the nation’s largest non-federal agriculture and natural resources research agency, Texas A&M AgriLife Research pioneers knowledge about agriculture, natural resources, and the life sciences to nourish health, strengthen communities, and support economies. Supporting over 2,600 employees, 600+ doctoral level scientists, 13 research and extension centers, 20 academic departments, 9 interdisciplinary research institutes, and collaborating with 12 universities across the Texas A&M University System, AgriLife Research delivers far-reaching benefits to Texas food, feed, and fiber systems that impact the world.

Click here to learn more about how you can be a part of AgriLife Research and make a difference in the world!

What We Need

Are you energized by supporting leaders and excel in a collaborative environment where your organizational skills truly matter? If you have exceptional attention to detail and a passion for ensuring accuracy in every task, your reliability and thoroughness will be crucial to our success. We seek someone who thrives on managing complex schedules, navigating shifting priorities, and tackling new challenges with a positive, solutions-oriented attitude. Your commitment, professionalism, and adaptability will make you an essential partner in advancing the mission of Texas A&M AgriLife Research and supporting our executive team’s strategic goals.

Position Information

The Executive Assistant II provides high-level administrative support to the Director of Texas A&M AgriLife Research, ensuring the efficient management of calendars, schedules, meetings, and engagements. This position helps ensure efficient operations and communication within AgriLife Research and across affiliated units. This role requires a high level of organization, discretion, and proactive coordination to manage critical functions, serving as a liaison between executives, internal teams, and external stakeholders, always maintaining confidentiality and professionalism.

Responsibilities:

Calendar & Schedule Coordination:

• Manage complex executive calendars, including scheduling meetings, engagements, and appointments.

• Coordinate logistics for internal and external meetings, including room bookings, virtual meeting links, attendee communications, parking, and catering.

• Proactively resolve scheduling conflicts and prioritize competing demands.

• Communicate priority items to Associate Directors and staff within the Director’s office

Project Coordination:

• Track project milestones, deliverables, and deadlines using project management tools or spreadsheets.

• Maintain the office pro-card and process purchases through Aggie Buy and Tech Buy.

• Serve as the office’s primary contact for IT issues and coordinate solutions as needed.

• Submit invoices and respond to business service inquiries related to processing.

• Manage Ag People unit accounts, set up email for new employees, and handle offboarding as needed.

Administrative Support:

• Prepare and edit correspondence, reports, and other documents.

• Handle confidential information with discretion.

• Plan and manage all aspects of the Director’s travel, including requests, bookings, and reporting. Assist with joint travel arrangements for Associate Directors as needed.

• Serve as primary point of contact for off-campus center emergencies and weather-related issues.

• Act as the liaison between the AgriLife Research Director’s office and affiliated units. Participate in regular meetings and provide updates on items pertinent to AgriLife Research.

Relationship Management:

• Assist Executive Associate Director with planning Council of Resident Directors bi-monthly meetings.

• Manage recruitment, scheduling, and assignments for student workers.

• Foster positive and professional relationships on behalf of the executives.

Other Duties

• Performs other duties as assigned.

Required Qualifications:

• Bachelor's degree or equivalent combination of education and experience.

• Minimum of 4 years supporting senior executives in a fast-paced environment or related administrative experience.

• Knowledge of word processing, spreadsheet, and presentation applications.

• Interpersonal and communication skills. Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Bachelor's degree or higher preferred.

• Advanced skills in Microsoft Outlook, especially calendar, Teams, Word, Excel, and PowerPoint. Familiarity with project management software and InfoReady is a plus.

• Exceptional ability to manage multiple priorities, schedules, and deadlines with attention to detail.

• Excellent verbal and written communication skills; ability to interact effectively with all levels of the organization.

• Proactive and resourceful approach to resolving scheduling conflicts and project challenges.

• Demonstrated ability to handle sensitive and confidential information with integrity.

• Strong relationship-building skills; professionalism in all interactions.

• Ability to work independently, prioritize tasks, take initiative, and manage time efficiently.

• Experience in project coordination or project management.

• Knowledge of executive office operations and protocols.

• Ability to adapt quickly to changing priorities.

• Strong judgment and decision-making abilities are important.

What You Need to Know

Salary: Compensation for this position is commensurate based on the selected candidate’s qualifications.

Other Requirements: Some after-hours work required. Travel connected with official duties may be required.

Required Documents: A cover letter and resumé are required. You may upload these documents to the application under CV/Resume. Failure to provide the requested documents could result in an invalid submission and a rejected application.

Why Work at Texas A&M AgriLife?

When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.

In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:

• Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas  

• Employee Wellness Initiative for Texas A&M AgriLife

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.