JOB DESCRIPTION:
About Abbott
Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.
Abbott in Ireland
Abbott has been operating in Ireland since 1946 and serves the Irish market with a diverse range of healthcare products including diagnostics, diabetes care, medical devices and nutritional products. In Ireland, Abbott currently employs about 6,000 people across ten sites located in Dublin, Donegal, Clonmel, Cootehill, Galway, Kilkenny, Longford and Sligo.
Main Responsibilities:
- Support the DVP Operations (AV) and allocated division senior leadership team members with direct executive assistant support.
- Diary Management: Schedule meetings, monitor responses and provide availability as required.
- Co-ordinate meetings, appointments, and travel schedules.
Process business expenses as required in line with corporate policy and deadlines. - Book travel requirements for each member of the senior team while liaising closely with procurement to ensure cost efficiency of same. Create comprehensive travel packs with itineraries for complex business trips, including international travel and visa requests.
- Take charge of key visitor schedules and arrange associated requirements, i.e. hotel, restaurants, entertainment, travel, printing, general enquiries etc.
- Working cross- functionally as required.
- Maintains customer confidence and protects operations by keeping information confidential and ensuring a professional image of the business at all time.
- Event Management: Arrange logistical aspects of conferences, hotel reservations, travel, catering and conference documentation, company/corporate events, entertainment.
- Communicate visitors to the office to all staff members.
- Liaise with a recognised EH&S specialist to ensure all Health & Safety requirements are implemented and thereafter co-ordinate same to ensure ongoing compliance.
- Copy type, produce reports, and letters and document formatting.
- Follow up with Legal Documentation Approvals instructed by senior management.
- Formatting and collating data required for presentations of senior management.
- Process Purchase Order Requisition numbers and submit invoices to Accounts Payable as required.
- Any other duties as required.
Requirements
- Proven work experience as an Executive Assistant or senior administrative role.
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Flexible approach to work
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
Personal Characteristics:
- A confident engaging personality who can co-ordinate the activities of each member of the senior management team in a professional and efficient manner. Must have the strength of character to push back at times and diplomatically insist that deadlines and standards are met.
- Must be a good communicator and must be able to present a professional image of the business to a variety of internal and external visitors at all times.
- Will have tact and sensitivity and be able to distinguish between urgent and less urgent situations and react accordingly.
- Will be an expert on use of all office tools and be able to quickly learn and apply new applications.
- Will be able to command the respect and trust of the broader organisation.
Connect with us at www.abbott.com and on LinkedIn, Facebook, Instagram, X and YouTube.
The base pay for this position is
N/A
In specific locations, the pay range may vary from the range posted.
JOB FAMILY:
Administrative Support
DIVISION:
AVD Vascular
LOCATION:
Ireland > Clonmel : Cashel Road
ADDITIONAL LOCATIONS:
WORK SHIFT:
Ie - Coreflex (Ireland)
TRAVEL:
Not specified
MEDICAL SURVEILLANCE:
Yes
SIGNIFICANT WORK ACTIVITIES:
Not Applicable