Venture outside the ordinary - TMX Careers
The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.
Ready to be part of the action?
We are seeking a highly organized and autonomous professional to provide high-quality operational and administrative support. A core responsibility of this role is maintaining effective, high-level communication with key stakeholders, including the Senior Management Team and vital internal and external industry contacts.
Reporting directly to the Head of TMX Markets Products and Services and President of Equity Trading (the “Executive”), this role will, from time to time, also support multiple senior leaders.
This role is hybrid (3 days/week in the office) - based in Toronto, ON.
Key Accountabilities:
Provide operational support, administrative support and organizational assistance primarily to the Executive, but also from time to time to other senior leaders;
Prepare internal and external correspondence (emails, letters, expense forms, communications, etc.) with a high level of accuracy in a timely manner;
Oversee all incoming and outgoing communications - Review correspondence and initialize action where possible
Deliver calendar management to coordinate and manage an active, complex calendar - booking meetings and appointments (resolving scheduling issues - prioritizing requests while avoiding conflicts), organizing attendance across time zones
Coordinate logistics of attendance at various meetings, seminars, workshops, special projects or events as needed;
Coordinate meetings, business communications, conferences and seminars as required (preparing agendas, catering, booking venues, developing agendas, coordinating invitees, set up, etc.).
Provide quality control on written documents produced by staff;
Timely and accurate processing of company bulletins and associated letters;
Processing of invoices and preparing expense reports;
Preparing the agendas for meetings;
Assist with updating and file management for department staff;
Follow up and prepare internal summary outlining remediation undertaken by Issuers;
Assist with preparation of department monthly statistical reports;
Manage complex travel schedule including making travel arrangements, flight and hotel accommodations as necessary and facilitating logistics for the executives meeting schedule
Events Coordination support:
Coordinating all logistics, including venue and room booking, catering, onsite setup, materials production (brochures, presentations), and post-event follow-up.
Serving as the primary contact for suppliers, Corporate Communications, Business Development, co-presenters, and other internal departments to ensure timely and effective event execution.
Managing the registration process, coordinating all travel arrangements, and providing support, greeting, and assistance to guests.
Must Have(s):
Post-secondary qualification in administrative studies or a related discipline, such as a College Diploma, University Degree, or equivalent certification, with a minimum of three years of experience in a senior administrative role within a corporate setting.
Possesses strong organizational skills, meticulous attention to detail, and the absolute discretion required to handle confidential matters.
Excellent verbal and written communication skills coupled with a professional, client-centric approach.
Proficiency across the Google Suite and Microsoft Office, including high-quality presentation creation. Experience with Salesforce and document management systems (e.g., DOCS Open)
A reliable self-starter who anticipates needs, works with minimal oversight, and actively contributes ideas for process improvement.
Nice to Have(s):
Experience in event management, and/or project management
In the market for…
Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.
Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.
Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.
Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived!
Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.
Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.
Please note that our company is not currently sponsoring work permit applications and the applicant must be authorized to work in the country where this position is located.
TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.