This role requires a special Executive Administrator with particular characteristics as well as skills and abilities. You must love challenges, solving problems, be adaptable and resilient, and interested in working in a fast-paced environment at a company that’s growing rapidly), This position will support the Leadership team that is stretching outside their comfort zone with all the rapid growth!
The Executive Administrator is the “Face” of Bob’s Discount Furniture and represents our CEO to Industry Analysts, Bankers, the Board of Directors, Customers and Employees. You will provide support to the CEO and Executive team, setting the example and providing oversight of organization protocol. This will include a high level of cross functional partnership with all areas of the business, the coordination of travel and events, oversight of executive communications and meetings, and the ability to act independently with an increased level of precision and detailed focus.
This is a hybrid role where on-site presence will be required in our Manchester, CT office headquarters at least a couple days a week.
Job Responsibilities
Manage CEO calendar and coordinate executive and other meetings, including but not limited to; planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for executives and sending out meeting requests on their behalf. Handle scheduling of business appointments.
Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinate itineraries with others.
Prepare and edit correspondence and communications.
Special projects and project management on behalf of administering the office of CEO.
Coordinate meeting set-ups including video conferences, ordering food/beverages, preparation of agenda and/or other meeting materials for attendees including vendors and guests.
Event planning responsibilities including but not limited to; planning executive and some corporate events, booking related travel and hotel accommodations as mentioned above, etc.
Demonstrate high level interpersonal skills, handle sensitive and confidential situations and information with tact and diplomacy, while working with all levels of the organization.
Maintain and update electronic and hard copy files and filing systems for all documents and correspondence flowing through the CEO’s office.
Process all correspondence including routine and confidential documents; draft and/or proofread correspondence as appropriate.
Perform independent research, conduct analysis and prepare reports as directed.
Prepare presentation materials, such as PowerPoint slides for meetings.
Work cross-functionally with other departments to answer questions and create or update information.
Flexible work hours may include weekends, early morning and/or late evening depending on business needs.
What You'll Bring to Bob's
At Bob's Discount Furniture, we value the unique skills and experiences that each candidate brings. Success in this role is driven by a combination of technical expertise, problem-solving abilities, behavioral and leadership skills, and customer focus. If you thrive in a dynamic environment and enjoy leveraging your skills to make an impact, this is the perfect opportunity for you!
Key Skills for Success
To excel in this role, you will need to demonstrate strengths in the following skill areas:
Core Competencies & Expertise
Highest levels of professionalism; thoughtfulness, diplomacy and self-presentation while representing Bob’s Discount Furniture and the CEO in all business matters, in person and virtually.
Ability to anticipate the business support needs of the CEO.
Demonstratable problem solving skills.
Exceptional administrative, communication (written and oral) and office management skills.
Experience and expertise managing expense reports.
Excellent interpersonal, verbal and written communication skills with a tone of diplomacy.
Proven ability to prioritize, organize and manage multiple tasks effectively and efficiently.
Able to work independently and manage time appropriately.
Ability to take initiative and exercise sound judgment; must be able to handle confidential and sensitive information appropriately.
Excellent computer skills including Microsoft Office (PowerPoint, Excel, Word in particular), Webex/Zoom, Internet, and electronic data management.
Strong experience and expertise managing travel for executives.
Preferred Competencies & Skills
Experience with Concur.
Who We Are
At Bob's, we have fun, we love what we do, and we're growing fast! We are one of the fastest growing omni-channel furniture retailers in the country and we're committed to creating a workplace that values skills-based hiring, diverse perspectives, and an inclusive culture where everyone can thrive.
How We Will Support Your Success
We know you have many choices when it comes to your career. At Bob's, we invest in your growth, well-being, and career advancement.
Our Culture & Core Values
At Bob's, we believe in fostering a positive, inclusive, and skill-driven work environment. Our core values—Honesty, Integrity, Transparency, Community, Safety, Diversity, Accountability, and Fun—guide everything we do. We're not just a workplace; we're a team that supports and celebrates each other!
Minimum Qualifications
Bachelor’s degree.
Minimum of five years of experience supporting top level executives in companies with over $100,000,000 in annual revenue.
Must be at least 18 years old to be considered for employment with Bob's
Diversity is a Core Value at Bob's
At Bob's Discount Furniture, we want you to feel at home. Whether you're shopping with us or a part of the Bob's team, we want you to know that you are valued, appreciated, and free to be who you are. We are committed to creating a place as diverse as the communities we serve.
Expected Base Pay Not Including Potential Commissions, Incentive, Bonus, etc. Opportunities:
This is a temporary contract role. Hourly rate based on skillset and experience
It is policy of Bob’s Discount Furniture, Inc., to provide equal employment opportunity to all employees and applicants for employment. No person shall be discriminated against or harassed because of race, religion, color, sex, age, national origin, disability, pregnancy, citizenship, veteran or military status, or any other protected status in accordance with federal, state or local law.
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