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CUSHMAN & WAKEFIELD

Document Controller

Client Site - MYS - Johor - Kulai - Digital Utama no. 15, Taman Perindustrian Full time

Job Title

Document Controller

Job Description Summary

Job Description

Key Responsibilities:

  • Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.
  • Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.
  • Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements. Conduct regular audits to verify document integrity.
  • Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders. Track changes and maintain a history of document revisions.
  • Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders. Ensure timely delivery and accessibility of critical project information.
  • Implement document security protocols to protect sensitive information. Control access to documents and ensure that only authorized personnel can view or edit them.
  • Provide training and support to project teams on document control procedures and best practices. Assist with troubleshooting document-related issues.
  • Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.
  • Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.
  • Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.
  • Organize meetings for the project as per the Rhythm of Business.
  • Write and issue the AOM and MOM on time

Requirements:

  • Diploma or above in Business Administration, Information Management or a related field
  • 3 years relevant experience in either Construction or Data Center field
  • Proven experience using document control software such as procure, or similar tools.
  • Certification in Document Management or Information Management is a plus.







INCO: “Cushman & Wakefield”