Document Control Specialist

Founded over 35 years ago, First Quality is a family-owned company that has grown from a small business in McElhattan, Pennsylvania into a group of companies, employing over 5,000 team members, while maintaining our family values and entrepreneurial spirit. With corporate offices in New York and Pennsylvania and 8 manufacturing campuses across the U.S. and Canada, the companies within the First Quality group produce high-quality personal care and household products for large retailers and healthcare organizations. Our personal care and household product portfolio includes baby diapers, wipes, feminine pads, paper towels, bath tissue, adult incontinence products, laundry detergents, fabric finishers, and dishwash solutions. In addition, we manufacture certain raw materials and components used in the manufacturing of these products, including flexible print and packaging solutions.

Guided by our values of humility, unity, and integrity, we leverage advanced technology and innovation to drive growth and create new opportunities. At First Quality, you’ll find a collaborative environment focused on continuous learning, professional development, and our mission to Make Things Better®.

We are seeking a Document Control Specialist for our First Quality Tissue facility located in Defiance, OH.  The on-site Document Controls Specialist (DCS) is responsible for maintaining the quality and integrity of the project documents for legal, archival, and audit purposes. The DCS will manage a high volume of documentation for the First Quality construction management team. Document control responsibilities include document security, retrieval, distribution, revision-control, and the removal and destruction of obsolete documents, all in accordance with company policy.

Primary responsibilities include:

• Engineering drawings
  • Electronic receipt, revision control, retrieval, distribution, archiving
  • Hardcopy revision control, retrieval, distribution, archiving
• Vendor documentation processing
  • Specifications and instruction manual receipt, revision control, distribution and retrieval, archiving
• Transmittals – hardcopies and electronic
  • Incoming and outgoing documentation – log with a unique identification number, distribute per project procedures, file and maintain electronically
• Project logs and lists – develop and maintain
  • Engineering drawing and vendor document lists
  • Drawing and documentation check-out logs
  • Incoming and outgoing transmittal logs
  • Inspection, permit, liens, etc. logs
• Check-Out/Commissioning Activities
  • Populate documentation for commissioning
  • Coordinate contractor information into master commissioning records
• Close out documentation
  • Assist contractors/vendors with preparation of close out documentation
  • Gather, audit, and historize close-out documentation into plant documentation control system (Vault)
• Printing, plotting, scanning, emailing, copying, & filing

The ideal candidate should possess the following:

• 5+ years’ experience in document control
• Proficient in Microsoft Office including Excel, Word and PowerPoint
• Proficient utilizing SharePoint
• Experience with AutoCAD/Autodesk products including Vault Historian, AutoCAD and Navis Works
• PDF editing (PDF writer, Blue Beam)
• Exceptionally organized and detail-oriented
• Ability to carry out tasks to completion in a high paced environment
• Excellent interpersonal and communication skills-written and verbal
• Professional demeanor, discretional handling confidential documents, ability to work with construction teams
• Travel during first 60 days for orientation and site visits  

What We Offer You

We believe that by continuously improving the quality of our benefits, we can help to raise the quality of life for our team members and their families. At First Quality you will receive:

• Competitive base salary and bonus opportunities
• Paid time off (three-week minimum)
• Medical, dental and vision starting day one
• 401(k) with employer match
• Paid parental leave
• Child and family care assistance (dependent care FSA with employer match up to $2500)
• Bundle of joy benefit (year's worth of free diapers to all team members with a new baby)
• Tuition assistance
• Wellness program with savings of up to $4,000 per year on insurance premiums
• ...and more!