Coordinator, Short Term Planning - Fixed Plant Maintenance

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose (brief description of this job)

• The primary elements are to process and expedite materials.
• Manages meetings between engineering and commercial groups
• Acts as a focal point for acquisition, scheduling and distribution of materials, supplies and service requisitions.
• Enters materials, tools, equipment … making requests via Pronto and confirming delivery dates.
• Communicates the order and delivery status, typically by setting various material status/flags throughout the work order cycle in the Computerized Maintenance Management System (Pronto).
• Communicates both ways any potential changes in material specifications between supplier and requestor and initiates system updates as appropriate.
• Shares and raises awareness of material reorder potentials whether for stock or non-stock items
• Co-ordinates major materials staging for major shutdowns
• Facilitates liner/equipment improvements in conjunction with Reliability and Business Improvement Teams
• Reviews best practice equipment/material storage and co-ordinates with warehouse to improve storage life and quality
• Facilitates min/max reviews with operational teams and Commercial

Specific Job Responsibility

The specific tasks to be performed by the position holder will include;

• Enters materials, tools, equipment requests via pronto and confirms delivery date.
• Communicates the order and delivery status, typically by setting various material status/flags throughout the work order cycle in pronto.
• Communicates both ways any potential changes in material specifications between supplier and requestor and initiates system updates as appropriate.
• Shares and raises awareness of Maintenance spares to maintenance for stock or non-stock item coding.
• Forwards non-Stock items to Preventive and Predictive Maintenance team for inventory addition.
• Coordinates the disposition of all surplus material for planning and maintenance team for review, feedback to warehouse for appropriate actions.
• Monitors/tracks materials, tools and equipment orders upon receipt.
• May provide requisitioning support for requirements outside of maintenance: operation supplies, projects, etc.
• Arranges materials, tools and equipment in a manner, that it can be identified and picked up according to job needs.
• Gather information and input into the appropriate maintenance measures/ Key Performance Indicators such as abnormal cost of rush delivery, receipt backlog, material delays.
• Communicate vendor performance to procurement services.
• Liaise with long term planning team for major plant outage material requirements and follow up.
• Utilizes and influences Site Sourcing Guide (Maintenance representative for procurement).
• Uses class/codes to obtain contract pricing, where available.
• Works closely with procurement, cataloguing, planning, scheduling and work coordination to provide seamless execution of the work process.
• Tracks progress versus required delivery date until receipt and expedites when progress is behind schedule.
• Follows-up as focal point on all issues with material, orders, delays.
• Periodically reviews material status report tools to assure on-time delivery including refurbishment items.
• Requisitioning of off-site resources depending on organizational design and role availability.
• Supports Work Activity Coordinating & Maintenance Planning in sending unused material back to warehouse and/or vendor.
• Uses metrics to measure Material Coordination tasks and develops action to improve the process.

Contribute to the management of Health and Safety by;

• Contributing to the identification of the significant Health and safety risks of the plant.
• Ensuring that health and safety training is completed as required.
• Ensuring that incidents related to health, safety or the environment are reported and assist in investigations to identify any additional controls required.
• Attend regular safety meetings
• Actively promote continuous improvement in safety performance throughout the workforce.
• Material safety data sheet for all chemicals in use to be collected, placed where appropriate and ensure they are up to date.

Job Specific Competencies

• Quality of Work

Carry out responsibilities to a high standard of quality and excellence related to accuracy, completeness and timeliness, with consideration of corporate and departmental objectives.

• Communication

Communicate at a superior level, to clearly present/exchange/explain/receive/interpret information and influence/coach/negotiate to a successful conclusion. Adapt language or terminology to the needs of the audience. Speak confidently in public, delivering the message appropriately and with understanding of the audience, and respond to questions positively and with clarity. Maintain a high level of tact, diplomacy, self-control, confidentiality, and conduct oneself in a professional manner at all times.

• Initiative

Ensure successful completion of a variety of projects both departmentally and corporately. Show initiative and resourcefulness in developing business plans for departmental responsibilities in a creative and forward thinking manner. Apply innovative methods and solutions to situations through a continuous improvement mindset.

• Accountability

Demonstrate respect for department and corporate policies, procedures and timelines, accept accountability and responsibility for own actions and provide positive leadership and mentoring to others. Demonstrate high ethical standards, respect for relevant legislation and Council directives and for employers' property and corporate image.

• Interpersonal Relations/Teamwork

Exercise team building skills to build and maintain collaborative and cooperative departmental and corporate working environment both internal to the City and with external contacts; share information as necessary, demonstrate respect for individual differences and competencies.

• Critical Thinking Skills

Without bias, systematically obtain and assess relevant information, utilize reflective reasoning and take action in decision making, with a realistic understanding of the issues and the impact of decision on the department/corporation.

• Must be computer literate i.e., MS Word, Excel, Outlook, MS Project.

Key Job Attributes

• Detailed knowledge of HSE systems and displays leadership in driving incident free operations Have good communication skills in the English language with an emphasis on writing skills.
• Functional skills - The specific skills and experiences needed to deliver and accelerate in your current role and throughout your career
• Organizational skills - Having and using the knowledge of our organization’s systems, procedures, and culture to identify issues and/or opportunities and take action on them in a way that meets the needs of customers and magnifies your impact
• Actively listening - Knows what she/he doesn’t know; welcomes input from others; takes time to clearly understand and respond; allows people the time to express their point; open to influence
• Self-driven - “Sense of purpose”; driven by a higher agenda; demonstrates the ability to elevate and remain objective; able and willing to take risks and do difficult things
• Collaborating with others - Empowers purposeful engagement; “servant leader”; keeps things simple; engages individuals/team to achieve superior results; creates an atmosphere of value-driven outcomes

Experience required to perform in this job

• At least 5 years’ maintenance engineering experience in the mining/mineral processing industry or 10 Years Supervisory experience.
• Demonstrate high level of skills in utilizing the approved maintenance information systems
• Utilize procurement business rules
• Full Working knowledge of appropriate Computerized Maintenance Management System (pronto) transaction codes.
• Demonstrate high level of material knowledge
• Demonstrate proficiency in warehouse system
• Comply to requested service level
• Follow the procurement work process
• Implement the disposition process summary report
• Create rebuild/repair process summary report
• Complete return verification report (itemized cost sheet of credits)
• Knowledge of appropriate standards, protocols, and systems.
• Microsoft Office knowledge and skills (Word, Excel, PowerPoint, etc.)
• Demonstrated skill in verbal and written communications, planning and organizing

Qualifications

• Bachelor’s degree in mechanical or electrical engineering or a related field. A master's degree will be a plus.

• A grade 12 school certificate.

• Registered as a member of the Engineering Institute of Zambia (EIZ).

• All relevant qualifications must be certified by Zambia Qualifications Authority (ZAQA).

Visit our website and register for instant job alerts at careers.first-quantum.com

Follow us for the latest news at LinkedIn

If you are already a First Quantum employee and have access to the First Quantum network, log into First Quantum MINE > Careers to apply internally for this opportunity.

If you are an employee without network access, contact your Site Recruiter.