The Coordinator in the Curricula & Course Management Division is responsible for coordinating the course section build for sections with special requirements. The Coordinator will also develop the final exam schedule for each term, schedule group final exams, and serve as a Building Coordinator. Must have an extensive knowledge of university policies, procedures and practices, and be able to respond to a myriad of questions, problems, and situations dealing with curricular and course scheduling issues. Also, this person will assist with the planning of the course offering each semester, as well as assist individuals campus-wide with Workday Student.
Job Responsibilities
Responsible for the scheduling of 200+ general-purpose classrooms for instructional space. Utilizes scheduling software to assign classes to classrooms while maximizing utilization. Serves as primary room scheduler for classroom instruction. (20%)
Responsible for the scheduling of 200+ general-purpose classrooms for general meetings, organizational meetings, examinations, Supplemental Instruction Leader sessions, etc. For all outside agencies, must work with the Department of Facility Services to complete a campus use agreement and coordinate a reservation. Responsible for all University-approved organizations' classroom reservations. Serves as primary room scheduler for events held on campus. (20%)
Responsible for coordinating course sections based on special requirements. Special requirements include, but are not limited to, the following: Residential College course sections, Study Abroad course sections, Dual Enrollment course sections, and working with academic departments on specific course section needs. (15%)
Prepares the final exam schedules and reserves classroom space for final exams for all terms (fall, spring, all summer, and intersession terms). Coordinates and schedules Group Final Exams. (10%)
Responsible for querying data regarding waitlist counts and the demand for seats in critical tracking courses. Assists departments in planning future course offerings based on the projected demand for critical tracking seats. Generates reports for and attends Course Scheduling Advisory Group (CSAG) meetings. This involves working closely with the academic departments and Office of Academic Affairs to identify course or curricular bottlenecks and work to alleviate scheduling conflicts for students. (10%)
Responsible for training the campus community on the use of Workday Student, including, but not limited to, faculty assignments and section creation. Also assists with training the campus community on room scheduling/reservation software. (10%)
Serves as the Building Coordinator for Dodson Auditorium and Tureaud Hall. Attends all scheduled Building Coordinator meetings to stay informed on campus facility updates. Performs all required inspections on Dodson Auditorium and Tureaud Hall. Responsible for reporting all issues that require maintenance to Facility Services. (10%)
Supervises and trains student assistants, coordinates their schedules, assigns and reviews their work, and approves student assistant time in Workday. Other related duties as assigned by supervisor. (5%)
Additional Requirements
FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.
Minimum Qualifications
Bachelor's degree
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Preferred Qualifications
Ability to learn and quickly adapt to new software environments as introduced.
Job Competencies
The ideal candidate will possess the following competencies:
Knowledge of applicable computer software and operating systems. (Beginner)
Ability to interpret academic program requirements and provide advice. (Beginner)
Ability to analyze data that has been generated. (Beginner)
Ability to prioritize, organize, and perform multiple work assignments simultaneously. (Proficient)
Ability to meet project deadlines. (Proficient)
Ability to perform accurately in a detail-oriented environment. (Proficient)
Ability to interpret and apply related university policies, procedures, principles, and practices. (Proficient)
Ability to communicate effectively verbally and in writing. (Proficient)
Ability to compile, review, and reconcile data for accuracy, completeness, and compliance. (Proficient)
Ability to gather, interpret, report, and/or edit information. (Proficient)
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.