The Grant Coordinator supports pre- and post-award activities, including proposal preparation, budget review, expense tracking, and reporting. This role processes grant invoices, coordinates instructor travel, and ensures compliance with funding agency and university requirements. The coordinator also reconciles LSU Foundation accounts to ensure donor funds are properly managed. Acting as a liaison with faculty, staff, and external partners, this position ensures timely, accurate, and compliant grant and foundation account administration.
Job Responsibilities:
Grant Admin Pre-Award Support: Assist staff and administrators with preparing and submitting grant proposals, budgets, and supporting documentation; review grant guidelines to ensure compliance with sponsor and university requirements; and track proposal submissions, awards, and reporting deadlines. 25%
Grant Admin Post-Award Support- Process grant invoices, handle travel for grant instructors, and assist with budget monitoring, expense tracking, and quarterly reports as required by each grant. 25%
Procurement & Contract Administration: 25%
Assist with grant contract negotiation. Review and route CE grant contracts and proposals for submission to outside organizations and LSU.
Creates purchase orders and submits payment requests for grant program vendors in compliance with University and State procurement policies.
Foundation Account Support: 20%
Monitor and reconcile LSU Foundation accounts to ensure accuracy and compliance with donor restrictions and university policies.
Prepare monthly reconciliations and financial statements for Foundation accounts, ensuring transparency and proper stewardship of funds. Work with Business Office leadership to provide guidance on appropriate use of Foundation funds.
Other duties as assigned. 5%
Minimum Qualifications:
Bachelor's degree
Preferred Qualifications:
Bachelor's degree with 0-3 years of experience
Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Additional Requirements:
Operation Essential Personnel - This position may be asked to work during an official closure, but who is otherwise not required to
report to the physical campus during a closure and whose absence does not present a risk to the safety, resources, and well-being of the
campus per FASOP HR-01.
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.