ST. CHARLES HEALTH SYSTEM
JOB DESCRIPTION
TITLE: Clinical Education System Analyst
REPORTS TO POSITION: Clinical Education Leader
DEPARTMENT: Clinical Education
DATE LAST REVIEWED: September 2025
OUR VISION: Creating America’s healthiest community, together
OUR MISSION: In the spirit of love and compassion, better health, better care, better value
OUR VALUES: Accountability, Caring and Teamwork
DEPARTMENTAL SUMMARY: The Clinical Education Department is a system-wide support service that provides education, clinical practice support, and professional development opportunities for nursing, allied health, medical staff, and community partners at St. Charles Health System.
This integrated department delivers services across multiple domains, including:
POSITION OVERVIEW: The Clinical Education System Analyst is a system-service role which owns outcomes planning, strategy, metric definition assistance, data mining, data analysis, and reporting for all Clinical Education within St. Charles Health System. This role serves as an administrator for: learning systems, Lippincott, Workday Learning, Kahuna, EEDS, PARS and others as needed. The educational outcomes reports generated by this position are a key component for maintaining Accreditation with the ACCME Accreditation Council for Continuing Medical Education, and the Joint Commission. This position is also responsible for reporting Community Benefit on behalf of the medical education department for medical education and healthcare awareness activities that occur within our region. This position does not directly manage any other caregivers but may train and/or serve as a mentor to new members of the Continuing Medical Education team.
ESSENTIAL FUNCTIONS AND DUTIES:
Participates in Quality & Safety meetings, partners with other departments across the system, follows the release of new national guidelines, and tracks medical and science news to identify and address professional practice gaps.
Identifies, analyzes, and interprets trends and patterns in data sets to help determine educational priorities and initiatives and to measure effectiveness.
Collects, tracks, submits, and analyzes data reporting for Community Benefit on behalf of the medical education department. Develops an implementation strategy, based on identified significant health needs; measures the impact of community benefit programs.
Develops and validates an educational outcomes measurement design and reporting system that captures and effectively communicates change stemming from educational interventions.
Identifies and translates relevant information from a variety of sources into concise, well-organized reports and presentations for distribution to shareholders on a quarterly basis.
Serves as, and maintains the technical skills and knowledge required by, an Epic Super User and EEDS Super user.
Researches opportunities for Independent Medical Education (IME) grant offerings, writes and submits online grant applications targeted to specific request for proposals (RFPs), and follows a grant application throughout its life cycle.
Serves as EEDS (Electronic Education Documentation System) and PARS (Program and Activity Reporting System) system administrator, including managing monthly XML activity uploads, MOC credit reporting, error reports and providing light IT assistance to learners.
Provides Audio Visual assistance for educational activities.
Performs quarterly QAs on all department Teams files under the rules of accrediting bodies.
Edits and posts video recordings from training.
Supports the planning and implementation of UME, GME, CME and AHEC activities on an as-needed basis.
Successfully adapts to, and applies changes in, policies, rules and regulations to ensure continued compliance with industry standards. Completes all mandatory training and maintains appropriate credential/licensure once obtained.
Supports the vision, mission and values of the organization in all respects.
Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients, and guests.
Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate.
May perform additional duties of similar complexity within the organization, as required or assigned.
EDUCATION
Required: Bachelor’s degree in life science, math, physics, statistics, economics, or a related field. Equivalent prior experience enabling performance of the position may be considered in lieu of degree.
Preferred: Master’s Degree in a related field.
LICENSURE/CERTIFICATION/REGISTRATION
Required: N/A
Preferred: Earned professional certificate related to nursing education, continuing medical education (CME), or other educational specialty.
EXPERIENCE
Required: Three years’ minimum experience in the medical education or healthcare field. Familiarity with adult learning theory and models for measuring CME outcomes.
Preferred: Experience with ACCME PARS system and Maintenance of Certification (Moc) reporting to specialty boards
ADDITIONAL POSITION INFORMATION:
Other skills include:
Must have demonstrably strong writing and critical thinking skills, and an intense fascination with analyzing data.
Experience coding in major computer programming languages such as SQL and Python, and applying machine learning, data visualization, and other data science techniques to solve business problems and present proposed solutions.
Strong organizational skills, a passion for life-long learning, and the capacity to learn and maintain proficiency in new, cloud-based software tools for surveying learners and analyzing results.
Ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy with highly confidential data.
Understands complexities and nuances required when reporting on different organizational hierarchies.
Ability to manage change effectively, and is always mindful of new technology, business processes, and systems implications.
Self-motivated with a strong sense of accountability, and a focus on driving results.
Experience using Microsoft Office / Microsoft 365, Kronos, Workday, online survey software platforms, and email marketing tools skills are required.
The ability to work collaboratively in a multi-disciplinary, team-oriented research setting is essential.
PERSONAL PROTECTIVE EQUIPMENT
Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.
PHYSICAL REQUIREMENTS:
Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level.
Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.
Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing, or pulling 1-10 pounds, grasping/squeezing.
Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing, or pulling 11-15 pounds, operation of a motor vehicle.
Never (0%): Climbing ladder/stepstool, lifting/carrying/pushing, or pulling 25-50 pounds, ability to hear whispered speech level.
Exposure to Elemental Factors
Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.
Blood-Borne Pathogen (BBP) Exposure Category
No Risk for Exposure to BBP
Schedule Weekly Hours:
40Caregiver Type:
RegularShift:
First Shift (United States of America)Is Exempt Position?
YesJob Family:
ANALYSTScheduled Days of the Week:
Monday-FridayShift Start & End Time:
8:00am - 5:00pm