The Business Officer position requires a high level of organization, strong communication skills, and the ability to manage multiple projects simultaneously. This role supports the financial operations of the department by overseeing procurement processes, including requisitions and vendor quotes, reconciling accounts, processing invoices and journal entries, and ensuring compliance with university policies and financial procedures. Additionally, the position involves assisting with building operations, maintaining copier services, and supporting events. This position reports to the Associate Director of Operations & Business Office and support the entire LSU-Online & CE.
Job Responsibilities:
Procurement: 50%
Acting as the liaison between LSU Online & CE and the LSU Procurement Office for, assisting with day-to-day procurement activities for Online division with LSU Online & CE. Responsibilities include preparing and submitting purchase requisitions, obtaining and evaluating vendor quotes for compliance, updating procurement tracking logs, and preparing and managing contract renewals for purchase orders.
Maintain effective communication with vendors and internal stakeholders regarding all procurement matters.
Accounting Services: 40%
Regularly reconcile departmental accounts, expense reports, and credit card transactions, resolving discrepancies. Process invoices for timely payments, manage journal entries, and maintain accurate documentation. Reconcile the Aged Listing of Outstanding Encumbrances monthly, ensuring timely processing of receipts or liquidations, especially at year-end. Communicate with LSU Procurement and suppliers on outstanding transactions.
Copier Management: 5%
Work with LSU copier management to maintain the copier database. Provide copier support services and address any copier-related issues
Assists in the overall functions of the Business Office through cross training and support of other positions and other duties assigned. 5%
Minimum Qualifications:
Bachelor's degree in Business, Accounting or related field
Preferred Qualifications:
Bachelor's degree with two years' experience related procurement.
Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.
Additional Requirements:
Operation Essential Personnel - This position may be asked to work during an official closure, but who is otherwise not required to report to the physical campus during a closure and whose absence does not present a risk to the safety, resources, and well-being of the campus per FASOP HR-01.
Cash Handling - This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04.
Additional Information:
Evening and weekend hours are occasionally required to provide the best service to our customers.
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.