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Department of the Navy

ADMINISTRATIVE SPECIALIST

San Diego, California, Washington Navy Yard, District of Columbia, Charleston Naval Center, South Ca Full time

ADMINISTRATIVE SPECIALIST

Department: Department of the Navy

Location(s): San Diego, California, Washington Navy Yard, District of Columbia, Charleston Naval Center, South Carolina, Norfolk, Virginia

Salary Range: $88621 - $156755 Per Year

Job Summary: This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer. **SEE ADDITIONAL INFORMATION**

Major Duties:

  • You will provide support to Procuring Contract Officers, Contracts Specialists, and supported Office Directors and Portfolio Managers by providing daily oversight and management of assigned contracts as a Contracting Office Representative (COR).
  • You will perform as a certifying official responsible for reviewing and/or approving invoices, as appropriate to the contract.
  • You will plan, calculate, and track funding requirements, incremental funding amounts, estimated costs, invoice credit requests, and line-item reconciliations.
  • You will maintain contract files ensuring proper archival in central repositories and comply with the Program Office Data Management Program.
  • You will coordinate development of Task Orders, Technical Direction Letters, Performance Work Statements and other procurement artifacts.
  • You will support final close-out activities for task orders and contracts.
  • You will monitor and document contractor’s performance in accordance with the requirements, terms and conditions of the contract and approved schedule and support the tracking of contract costs.
  • You will provide COR support relative to the mechanics payment systems, invoice submissions, and portfolio / PEO support.
  • You will provide administrative guidance and policy interpretation for pre-invoicing / invoice processes.
  • You will coordinate contract related billing and payment documentation processing. Analyze financial obligations, expenditure and deobligations and provide guidance to financial managers. .
  • You will manage Contract Data Requirements Lists (CDRLs), to include the review/routing of CDRL deliveries and appropriate adjudication.
  • You will analyze and evaluate the management practices and methods, and administrative operations of an enterprise level contract.
  • You will analyze and evaluate interrelated issues such as contract cost, performance, and schedule, taking into full consideration program and management issues and risks.
  • You will data gathering using techniques such as quantitative and qualitative analysis, survey, and interviews, to generate CPARs and other performance monitoring and reviews.
  • You will perform as the primary liaison with the vendor, portfolio and other PEO offices, and the PCO for day-to-day issues requiring resolution and reconciliation.
  • You will be expected to participate in Agile practices and/or acquire an understanding of those practices.

Qualifications: Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-11 grade level or DP-02 pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Planning and tracking funding requirements and amounts, estimated costs and reconciliations; analyzing and evaluating issues such as contract cost, performance and schedule. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

How to Apply: Interested Applicants must submit resumes/application packages to: https://navwar.yello.co/external/requisitions/mVja4asNhzWiEALj7o3q0Q POC: Kyler Chin Email: kyler.d.chin.civ@us.navy.mil Facsimile applications will not be considered. All resumes/applications must be received no later than the close date of this flyer. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. It is the applicant's responsibility to verify that all information in their resume and documents, are received, legible, and accurate. HR will not modify answers/documents submitted by an applicant. Failure to submit a complete application package will result in an ineligible rating and loss of consideration.

Application Deadline: 2025-11-07