PSU

Academic Program Coordinator - Physics Department

Penn State University Park Full time

APPLICATION INSTRUCTIONS:

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

 

 

POSITION SPECIFICS

The Department of Physics within the Eberly College of Science, is seeking a highly organized and student centered individual to serve as the Undergraduate Academic Program Coordinator. This position plays a critical role in supporting the academic and administrative functions of the undergraduate Physics program, including academic advising, curriculum coordination, and student record management. The coordinator will work closely with faculty, students, and staff to ensure the efficient operation and continuous improvement of the program.  

  • Serve as a liaison between Physics undergraduate students, faculty, and various university offices (e.g., Admissions, Registrar, Bursar, Student Affairs, etc.) to ensure smooth operations.
  • Coordinate undergraduate course offerings each semester, including course building, section creation, enrollment capacities, cross-list courses, and room assignments in collaboration with faculty and the department scheduler.
  • Manage course scheduling in LionPATH and ensure accuracy of course listings, prerequisites, and enrollment caps. Monitor course enrollments and assist with waitlist management and enrollment adjustments.
  • Oversee scheduling and logistics for midterm and final examinations, including coordination of conflict and makeup exams.
  • Utilize CollegeNET to reserve classrooms, schedule events, coordinate meetings, set up review sessions and troubleshoot other scheduling issues.
  • Conduct degree audits, process audit substitutions, exceptions, and petitions in collaboration with faculty and college offices.
  • Assign and manage student and instructor course evaluations each term (SEEQ), ensuring compliance with university and departmental procedures.
  • Support and participate in undergraduate program events such as orientations, research symposia, outreach activities including research experience for undergraduates.
  • Prepare and distribute communications regarding deadlines, program requirements, and departmental opportunities.

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

 

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

 

Salary Structure - Information on Penn State's salary structure

 

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

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